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Information for other libraries interested in materials from the KU Libraries


(Individuals should contact their local libraries).

What is available
Who is eligible
How to submit requests
What the costs are
How materials are provided
How libraries are contacted for more information or if materials are unavailable
Special needs accommodated
How can KU ILL staff be contacted

This web page is for information on obtaining materials from The University of Kansas Libraries (eight libraries on the Lawrence and Edwards campuses). The KU Law School Library and KU Medical Schools have separate interlibrary loan operations.

What is available
Most of the materials that circulates to our local patrons are also available to other libraries via interlibrary loan. We can also provide copies of material with the requesting library assuming the responsibility for copyright.

The holdings of the Kenneth Spencer Research Library, the University's archives, regional history and rare books and manuscripts library (OCLC symbol: KFS), are not available for loan. Requests for the copying of material may be sent to us (OCLC Symbol: KKU) for handling or you may contact the Spencer Library's Reader Services Department directly. For more information about the Spencer Research Library please visit its website at spencer.lib.ku.edu

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Who is eligible
Interlibrary loan requests are accepted from libraries only. If you are an individual you will need to contact your local library to submit a request for material from the University of Kansas Libraries.

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How to submit requests
All requests are initially processed in:
Interlibrary Loan/Retrieval Services
210 Watson Library

Requests are accepted via:
OCLC: KKU (preferred)
KICNET (Auto-Graphics): KKU
Our web forms located at: https://illiad.lib.ku.edu/KKU/LendingLogon.html. Contact us if you need a username setup to login.
Email: ILLLend@ku.edu
Fax: 785.864.3855

Mail:
Interlibrary Loan
Watson Library
1425 Jayhawk Drive Rm 210L
University of Kansas
Lawrence, KS 66045-7544
USA

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What the costs are
The following fees are waived for ILL requests from:

  • Kansas libraries (except where noted)
  • Greater Western Library Alliance libraries who participate in GWLA ILL
  • Libraries with which we have reciprocal lending agreements.

  • LOANS
    • Basic charge (item typically sent within 4 working days)
      OCLC IFM users: $15
      Others: $18

    • Delivery options:
      Library rate - No additional fee
      1st class - $5 surcharge
      UPS or Fed Ex - $5 surcharge if we use our account. No surcharge if you supply your account number.
      Airmail - Approximate postage costs added

    • We can use your account number for international shipments that we send via UPS or FedEx. If we use our account then you will be billed the actual charges.

    • Rush surcharge: $12 (item sent within 24 hours)

    • Per the National Interlibrary Loan Code all libraries are liable for any damage or lost loans from the point the loan leaves our library. Damage charges are billed at what it will cost us to repair. Replacement costs are set at the replacement cost, determined by a bibliographer, plus a $20 service fee.

  • COPIES

    • Basic charge (item typically sent within 4 working days)
      OCLC IFM users: $15 (for-profit Kansas libraries also);
      Others: $18 (for-profit Kansas libraries also);

    • Delivery options:
      Ariel
      Odyssey
      1st class
      Fax
      Airmail

    • Rush surcharge: $12 (item sent within 24 hours)


  • We accept payments via:
    OCLC IFM (preferred)
    checks
    credit card - Visa or Mastercard only
    postal coupons
    IFLA vouchers

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How materials are provided
We provide loans via (unless by special agreement):

  • US Postal Service library rate (no surcharge)
  • Airmail (to libraries outside the United States) (surcharge)
  • UPS or Fed Ex (surcharge or use of your account number)
We provide copies via:
  • Ariel (preferred)
  • Odyssey (preferred)
  • Fax
  • US Postal Service 1st class
  • UPS or Fed Ex (surcharge)

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How libraries are contacted for more information or if materials are unavailable
We typically respond by the same method that the request is submitted. Our preferred method of communcation is via email. If possible please include a departmental email address on your requests for correspondence. It is strongly encouraged that you include your email address so we will be able to contact you easily regarding overdues, recalls or general correspondance.

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Special needs accommodated
If there is something else we can do to help you with your interlibrary loan needs please contact KU ILL staff. We cannot guarantee we can do everything but we are willing to listen and see what we can do.

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How can KU ILL staff be contacted
ILL contact information for other libraries interested in KU Libraries material:

KU Interlibrary Loan staff can be reached on weekdays (excluding official state holidays) between 8:00 a.m. and 5:00 p.m. CST/CDT. You may also email, call, fax, or send a letter and we will respond as soon as possible.

Interlibrary Loan
Watson Library
1425 Jayhawk Drive Rm 210L
University of Kansas
Lawrence, KS 66045-7544
USA

Email: ILLLend@ku.edu
Phone: 785.864.3964
Fax: 785.864.3855
Ariel IP: 129.237.44.35

Interlibrary Loan staff who assist other libraries:
Michelle Curttright: crttrght@ku.edu
Greg Albrecht: galbrech@ku.edu
Pamela Racobs Bonham: pbonham@ku.edu
Eleonora Drury: edrury@ku.edu
Laura Skarka: lhskarka@ku.edu

Retrieval Services Accounting staff who handle ILL payments to other libraries:
JoAnna Traxler: jtraxler@ku.edu
Sarah Richardson: sarichar@ku.edu

Head of Access Services, Resource Sharing and Mail Services
Lars Leon
210 Watson Libary
Email: Lleon@ku.edu
Phone: 785.864.3073
Fax: 785.864.3855

Requests are received and coordinated through Interlibrary Loan/Resource Sharing. However, staff throughout the University of Kansas Libraries help provide interlibrary loan service to other libraries. Loans are sent from Interlibrary Loan/Resource Sharing but copies can be supplied from this location, our Art & Architecture Library, and our Edwards Campus Library. Information on who supplied the copy can be found along with the copy of the request in Ariel or Odyssey transmissions.

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