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Course Reserves Information for Faculty and Instructors


Contents

Summer 2008 Course requests are due by April 11, 2008 due to necessary changes to our workflow due to copyright. New Summer 2008 Course requests submitted will be processed in the order in which they are received. Please see Policy for Reserve Access to Copyright-Protected Materials for more information.

For Summer 2008 Courses, faculty need to assign a password for each course, submit this password with the Reserve Request Form, and inform their students.


Click here for important information about Harvard Business Review and our electronic course reserves

Reserve Services at the University of Kansas Libraries

The University of Kansas Libraries provide reserve services to the teaching faculty, instructors, and graduate teaching assistants of the University.

  • Electronic Reserve (E-Reserves or E-Res) is used for items like syllabi, individual journal articles and book chapters within the boundaries of fair use, reading lists, review questions, class notes, and old tests.  E-Reserve items are available online to students 24 hours a day, 7 days a week, even when the library is closed.
  • On-Site Reserve is used for items that cannot be placed on e-reserves because of their format (e.g., DVDs) or for copyright compliance reasons (e.g., entire books, entire journal volumes).  Instructors may designate the reserve desk where on-site items are placed and how long they may be checked out.
  • These policies assure compliance with copyright law and help control costs incurred by the KU Libraries in paying royalties to copyright holders for materials placed on reserve that exceed the boundaries of fair use.
  • For both types of reserve, the Libraries' policy is to have materials on reserve only for classes taught during the current semester.

Reserve Access to Copyright-Protected Materials

The KU Libraries' policy for providing access to copyright-protected materials through reserve services, both electronic and print, is based on the fair use provisions of the U.S. Copyright Act of 1976 (Title 17 of the U.S. Code).  Section 107 of the Copyright Act expressly permits the fair use of copyrighted materials for teaching (including multiple copies for classroom use), scholarship, and research.

For additional information, see:

KU Libraries Policy for Reserve Access to Copyright-Protected Materials

Copyright Information from the Vice Provost for Information Services

Submitting Reserve Requests

Please submit the following information for each class:

1. A Class Syllabus that lists all reserve items is required for each class.

  • Full bibliographic information is required for each item.
  • We can process reserve items more efficiently if the items appear on the syllabus in the order in which students will need them.

2. Please complete the Reserve Request Form:

PDF format
Word document

  • If your Class Syllabus lists reserve items in chronological order and with full bibliographic information, you need only complete the top part of the form.
  • If the full bibliographic information for each item is not included in your Class Syllabus, please provide that information on the Reserve Request Form, or include a separate list.
  • Complete information helps us process your requests more quickly.  Please note that reporting the number of students expected to be enrolled in the class is required information.

For Electronic Reserve items, please also consider the following factors:

  • When submitting photocopies for E-Reserve, the copies should be clean, legible, and one-sided with black edges minimized.
  • For each item, please identify the source clearly (full bibliographic citation) and include the copyright © statement page from the original source.
  • With each request submitted, be prepared to report to library staff whether all of the items and/or photocopies are enclosed, and if appropriate to identify any items listed on the current request that will be delivered later.
  • If you do not have copies, we can make them for you.  Please provide the original items or the call numbers for library owned items.  If neither you nor the library owns the item, please be aware there may be a delay in making the item available for your students.
  • Your requests for E-Reserve will be reviewed upon receipt, and library staff will contact you if additional information is needed.

When delivering your requests for On-Site Reserves, please be certain to include a completed Reserve Request Form and be prepared to inform library staff:

  • Are all of the items being delivered?
  • Are there items for library staff to find?
  • Are there items listed that the library does not appear to own?

Retaining/Requesting Previous Semester E-reserves Materials


At the end of each semester, all E-Reserve items are archived.  To determine whether the archived items may be reactivated, submit an updated Class Syllabus and Reserve Request Form.  These requests will be processed in first-come, first-served order.

For On-Site Reserve materials, it is library policy to only have items on reserve for classes taught during the current semester.  Reserve Liaisons will consult with instructors to determine the appropriate handling of any personal copies provided for On-Site Reserve use.

Please complete the Reserve Request Form:

PDF format
Word document

Policy on Accepting Student Academic Creations for Reserves

Student papers, projects and other academic creations, whether in printed or electronic form, nearly always will enjoy automatic copyright protection as soon as the work is fixed in some tangible form.  Student academic creations may also constitute academic records and be subject to privacy protections under other federal and state laws.

Click here to print a copy of the form to have students complete to provide permission to place student works on library reserve.  This form must be submitted for each student work to be placed on reserve.

To review the University policy, see section 5 of the Intellectual Property Policy.

Deadlines for Submitting Reserve Requests

For items to be on reserve by the first day of classes, completed Reserve Request Forms and any supporting materials must be received by the following deadlines:

Semester   Deadline
Spring 2008
November 1, 2007

Reserve requests received after the deadline will be processed on a first-come, first-served basis.

Before Sending Students to the Library

For E-Reserves, please check on the availability of the items by searching E-Reserves from the library's website.

For On-site Reserve items, search Course Reserves via the Library Catalog.

Getting Help with Course Reserves

If you have questions or need help with course reserve processing issues, please contact your usual Reserve Liaison. You may also wish to consult the FAQ list provided to students.

Alternatives to Consider

Please remind students, when appropriate, of the Libraries' expanded electronic resources.  The KU Libraries now offer access to more than 20,000 electronic journals, many of which include the full-text of articles published over several years.  If your students need to access materials already available online, you can instruct them to locate articles through the "E-Journal Title Search."  Your liaison librarian is available to visit your class to instruct students in how to locate these materials effective on campus or from home.  Students may also request assistant at any KU Libraries service desk during regularly staffed library hours, or through Ask a Librarian.

Consider working with the KU Bookstores to create a "course pack" for courses in which copyrighted materials such as journal articles and book chapters that are not already available online make up the bulk of the required reading.  Course packs are also a useful alternative for materials that you would like to make available to your classes on an ongoing basis since copyright costs are included in the cost of the course pack.  Contact Marissa Pilant in the Textbook Department of the KU Bookstore (785-864-5285, textoffice@ku.edu) for information about compiling a course pack.

Reserves Home

Important information regarding the Harvard Business Review and KU Libraries E Reserves



The KU Libraries recently licensed Business Source Premier. This database provides exclusive access to the Harvard Business Review from 1922 to the present. Upon accessing the Harvard Business Review through Business Source Premier we encountered the following statement:

"Harvard Business Review and Harvard Business School Publishing content on EBSCOhost is licensed for the individual use of authorized Ebscohost patrons at this institution and is not intended for use as assigned course material. Harvard Business School Publishing is pleased to grant permission to make this work available through "electronic reserves" or other means of digital access or transmission to students enrolled in a course. For rates and authorization regarding such course usage, contact permissions@hbsp.harvard.edu."

EBSCO, the provider of Business Source Premier, explained to us that EBSCO does not own the full text content of the database but rather licenses it from the publishers. Although EBSCO would prefer to offer fully unrestricted access, when publishers license their content they have the right to set restrictions on use. The publisher of Harvard Business Review has a very substantial course pack business and may wish to prevent customers from using Business Source Premier as a substitute for this business.

All valid KU faculty, staff, and students may access the Harvard Business Review by searching Business Source Premier, but are not permitted to provide article level links to students. This restriction also applies to the KU Libraries electronic course reserves service. Therefore if you would like to use HBR articles in your course, we recommend that you direct students to the database and instruct them how to search for the article(s). Unfortunately we are unable to communicate these instructions within our electronic course reserves system due to insufficient "free text" space.

We apologize for the inconvenience and understand that this restriction presents an extra hurdle for students accessing information from HBR. We believe that online access to HBR will be useful despite the restriction. However, if you feel the restriction on use in course reserves makes HBR totally unusable, let us know by contacting John Stratton, Business liaison (785) 864-8990, jstratton@ku.edu.