The University of Kansas Libraries

KU Libraries Support Staff

KULSS- Exec Meeting

Minutes

Thursday, October 16, 2008

Spencer 327, 10-11:30am

Present:  Sarah Thomas (08-09 chair), Julie Warrick (08-09 Vice chair), Meredith Huff (08-09 Secretary), Adam Reilly (08-09 Group 2), Sheila Orth (08-09 Group 3), Robert Szabo (08-09 Group 4)

Absent:  Kyle Sederstrom (08-09 Group 1)

PREVIOUS MEETING’S ACTION ITEMS

Group Reports:

Group 1: Acq/Ser. Reference, Collection Development, Administration, Facilities

• N/A

Group 2:  Cataloging

• Lora Farrell’s last day, Friday, October 17.  Her job description to be finalized and posted.
• Farewell party for Lora was Wednesday, October 15.
• Job posting for 3rd supervisor in Cataloging.

Group 3:  Access Services, Mail Room, ILL

• Collection development meeting held some info on e-reserves.  No change.

Group 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer

• Anschutz
• Commons Area to proceed
• Orientation tour for staff to be held October 28.
• Spencer
• 40th Anniversary planning started.  Reception and program scheduled for November 13.
• Open House planning for the afternoon of Friday, November 14, for staff after the mornings ALL Staff Meeting.

Meeting Updates

• 9/22 Dean’s Meeting
• Verify full day budget for Staff Development.
• Make a diverse program
• Involve HR and IT
• Provide food all day
• Use staff to save money

• MRC
• Day in diversity and respect training

• Dean’s Council
• New mentoring committee
• LFA- 2 new
• Discussion on vision statement to be rewritten
• New background check policy for staff
• Group working on ‘time management’ exercises: to find out about have too many or too few meetings, duplicating information, and how to participate & determine focus groups

• Evaluation and Merit

• Revamping the evaluation/merit process to take a few years to complete
• Review information provided by Sheila Orth on University of Nebraska evaluation process
• Committees to discuss changes: Mike Broadwell and AD’s.  Will Support Staff be included?
• Library pilot group to keep campus evaluations equal across the board.  More uniformity with job descriptions.
• Definitions and wording important issue in both evaluations and job descriptions.  To aid in ranking, weighing evaluations to equal merit.
• AD’s to understand staff personnel to keep supervisors consistent with each other.
• Want appeals process at any level;, not just unsatisfactory.
• Written evaluation given to staff member 10 days before oral evaluation and have Dean sit-in on rotating basis.  Staff can ask for third party involvement at any time
• Journal to include with written evaluation to aid in reviewing progress over past year.
• Streamline goal setting with supervisors.

Action Items for next meeting:

Parking Lot

(Items to be aware of for the future, not necessarily discussed in current meeting)

• Flex time discussion
• Action items for KULSS Exec, FY09
• Grievance Committee Task Force / Action on hold (Sarah -email Scott for decision on Grievance membership from LFA)
• Staff Picnic (Action to begin 9/09).  Will KULSS take this on long term, KULSA is short staffed.  See Denise for KULSA Picnic budget.  See Mike for support from Admin.
• KULSS on the KUL wiki (Sarah)