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KULSS Exec

Meeting Minutes

Thursday, September 6, 2007
Watson B, 10:30-12:00 pm

Present: Jill Becker (Chair), Nishon Hawkins (Vice Chair); Angie Rathmel (Secretary); Denise Swartz (Group 1); Kevin Fussell (Group 2); Julie Warrick (Group III Rep); Monica Claassen-Wilson (IS Professional Development Council, KULSS-Exec Webmaster)

Absent: Robert Szabo (Group 4)

Approval of 8/23/07 meeting’s minutes.
DONE
Approval of previous meeting’s action items (you can cut and paste or fill-in from agenda)

WHO?                    

BY WHEN?

 WHAT?

1. Jill

DONE

Contact PRC with questions regarding membership and exec-liaisons.

2. Monica

DONE

Add/Edit Anne Hayden, Jeromy Horkman, Julie Warrick, Channette Kirby, Jeff McAdams, Tanya Shaw membership changes on the website.

3. Angie

DONE

Tally and announce results of Group III rep.

4. Jill

DONE

Take pamphlets to the staff lounge and email announcement about them.

Group Reports:
Grp 1:  Acq/Ser, Reference, Collection Development, Administration, Facilities

  • Interviewing this week for Administrative Assistant position 

Grp 2: Cataloging

  • Sarah Thomas, new Library Assistant working in the Support Services Unit and reporting to Carmen.  Sarah replaces John Waters.  Sarah will be working on Annex inventory tasks.  Sarah starts Monday, Aug. 27th.  She will be located in Room 240.
  • The unclassified professional cataloger position (formerly Gretchen' Hoffman's position) will be approved by HR for advertising this week. 
  • Will be advertising to fill the vacancy in the Support Services Unit created by Paul Ebenkamp's departure in the very near future.
  • There are quite a few library/IS searches going on right now.  The following who have recently served or who are serving on a search committee:
    • Joel Boggess, Carmen Orth-Alfie and Aileen Ball (recently completed Library Assistant search in Support Services Unit)
    • Miloche Kottman (IS search for Systems person supporting library systems)
    • Geri Slater (Library Assoc. search in Resource Sharing)
    • Kevin Fussell (Administrative Asst. search in the Library Admin Office)
    • Nancy Rake (Library Asst. search for desk support in Spencer Research Library)
    • Erika Dickey (recently completed search for the Asst. Manager of the Annex)
    • Judith Emde and John Richardson (about to serve on the search for the Cataloging Dept.'s unclassified professional cataloger)

Grp 3: Access Services, Mail Room, ILL

  • Interviewing for night and weekends supervisor.
  • Search Committee for Michelle’s Lib Assoc position announced. 

Grp 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer

  • ANSCHUTZ
    • No report
  • ANNEX
    • No report
  • ART
    • No report
  • ENGINEERING
    • No report
  • MUSIC
    • No report
  • RCL
    • No report
  • SPENCER (submitted by Mary Ann Baker)
    • About to hire Tanya Shaw’s replacement.
    • No report of vacant Reader Services Temporary Unclassified Professional position.
    • USS LA temporary position description is being finalized (per Dean’s Office Notes).

 

Committee Reports
University Support Staff (USS) Senate (Submitted by Mary Ann Baker)

  • The USS Senate met yesterday and most of the meeting was spent lauding Mike Auchard and his accomplishments.  There was cake too!
  • We're still in the process of organizing our charges to our standing committees in a formal way.
  • The 2nd oldest ash tree at the corner of Sunnyside and Sunflower has been removed to make room for the larger buses which could have just taken a short different route.  Very sad.
  • HR/EO is doing a self study and is asking our input (that means you, too!) about possible myths or barriers about/to HR/EO.  So you all be thinking about that and let me know if you come up with something.
  • We've made most of our appointments to University committees.  There are some openings on the Senate.  It would be great to have some library companionship on the Senate …

University Senate (Submitted by Mary Ann Baker)

  • The provost will speak at the Sept 13th meeting of the University Senate.  He'll talk about his first year and what comes next.  We might hear some of that at convocation this afternoon.
  • Last week the University Senate reviewed the charges to standing committees.  They are available on the University website under "Governance".

University Committee on Libraries (UCL)
Not yet met.

Diversity Committee
Not yet met.

IS Professional Development Council (ISPDC)
Nothing to report.

Planning & Resources Committee (PRC)
Nancy Hawkins volunteered to serve as USS rep.

KULSA 9/4 Meeting update

  • Issue of solicitation via email came up and Donna will clarify with General Counsel. 
  • Holiday party consensus to keep on the 3rd floor.
  • Student Picnic now the Administration’s responsibility, not KULSA.
  • Quarterly meetings, more around events/holidays.
  • Officers elected:
    • Al Mauler, Chair
    • Channette Kirby, Vice-chair
    • Denise Swartz, Treasurer
    • Vacant, Secretary
    • Nancy Larsen, cards and flowers

 

**NEED VOLUNTEERS FOR PICNIC, Sep. 29th 4:30-9:30pm – Food served 5:30-7pm**

Agenda Items for the next Meeting with the Dean
Monday, September 10, 11:00-11:45am

  • Funding for Staff Development Workshop 08
    • Information Services Professional Development Council support
    • Possible alternatives to a day long workshop (ex. ½ day guest speaker)
  • Staff Development funding process
    • Terminology in 8/10 email from Shannon is confusing and misleading. 
      • Support Staff who wish to participate in professional development activities may request Administrative funding.   Professional development funds are not for support staff, but this is not explicitly stated anywhere.
      • When you look at the procedures at http://www.lib.ku.edu/staff/docs/Procurement/travproc.shtml you are asked to decide whether your trip is administrative or professional development in nature.  To a Support Staff member who has never requested funding, this may be confusing. 
      • Also, nowhere in these procedures does it say that there needs to be a written justification for Support Staff attending professional development activities, which has been required of Support Staff in the past.
  • KULSS Exec would like to see a training session for Support Staff on how to apply for Administrative funds for professional

 

Action Items for next meeting:


WHO?

BY WHEN?

WHAT?

Monica

 

Update membership webpage to remove Paul Ebenkamp, and add Sarah Thomas

Next meeting will be Sep 20th in Watson.