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KULSS Exec

Meeting Minutes

Thursday, Nov. 15th, 2007
Anschutz 305, 10:00-11:30am

Present: Jill Becker (Chair), Nishon Hawkins (Vice Chair); Angie Rathmel (Secretary); Kevin Fussell (Group 2); Julie Warrick (Group 3); Robert Szabo (Group 4)
Absent: Denise Swartz (Group 1)

Approval of 11/1/07 meeting’s minutes.
DONE

Approval of previous meeting’s action items (you can cut and paste or fill-in from agenda)

WHO?	BY WHEN?	WHAT?
1. Jill	DONE	Thank you to Ola
2. Denise		Ask Maggie about public .ppt of State of Libraries
3. Jill	DONE	Draft Staff Development Plan
4. Angie	DONE	Check deadline for HR packet handouts
5. Denise	DONE	Find location for next meeting
6. ALL	DONE see below	Review HR Interview packet (email attachment from Angie, 10/30 email)

Group Reports:
Grp 1:  Acq/Ser, Reference, Collection Development, Administration, Facilities

• SEYA plaque names will be added to existing CEYA plaque.

Grp 2: Cataloging

• Aileen Ball is now Unclassified Position, cataloging music.

Grp 3: Access Services, Mail Room, ILL

• Not going to get the service desk over the winter break due to revised architectural plans.
• Research study spaces (5th floor) being vacated at the direction of the Provost.
• Wrapped up interviews for 2 Lending vacancies, doing reference calls. 

Grp 4: Anschutz, Annex, Art, Engineering, Music, RCL, Spencer   

• ANSCHUTZ
• GIS day at KU Nov. 14th. Covered by KPR and TV.
• ANNEX
• N/A
• ART
• No report

• ENGINEERING

• No report, but Jeff McAdams reports from University of Texas, San Antonio (UTSA):
• MUSIC (Submitted by Nancy Hawkins)
• Murphy hall 50th anniversary celebration includes a display of Audio House label, other recording documents.
• RCL
• No report
• SPENCER (submitted by Mary Ann Baker)
• N/A

Committee Reports
University Support Staff (USS) Senate (Submitted by Mary Ann Baker)
No report.

University Senate (Submitted by Mary Ann)
Other than the reports I submitted in late Oct or early Nov, the full Senate meeting yesterday was given over to Sandy Praeger's talk.  She focused on national efforts to contain healthcare costs but I did learn from her answers to some specific questions at the end of the session that the Insurance Commissioner's office has an expedited 72-hour turn around time that may possibly be useful for consumer complaints about insurance matters in Kansas.  And this is not just for health insurance but also auto, home, etc. 

University Committee on Libraries (UCL)
No report

Diversity Committee
2008 Nat’l Diversity Libraries conference in October in Lexington KY.  Last meeting as co-chair.  Michelle will maintain co-chair with new co-chair Mahboob Ahmed.

IS Professional Development Council (ISPDC)

Planning & Resources Committee (PRC)

IS Professional Development needs
Brainstorming ideas.  Will send our kulcc-l for input as well.

• Library needs are different than IT and it has been challenging enough to meeting the diiferent needs within libraries staff, faculty and unclassified professionals.  Feel event could/should be open IS wide, but planning IS wide is not realisitic.
• Issue and any committee involvement definelty needs an ongoing assessment component.
• Draw from the existing (good) work of the former Libraries Staff Development Committee (SDC) http://www.lib.ku.edu/sdc/ 
• See also last meeting with Dean to disuss IS wide/Administrative focus
• Planning and Resources Committee involvement in Staff Development / Mentoring / Orientation Committee work. See their position paper.
• KULSS Staff Development Workshop and Jill’s KULSS Staff Development Plan

HR Interview packets (solicited by Rebecca Smith via email kulib-l)
KULSS-Exec will review last package and bring suggestions to next KULSS-Exec meeting.

Agenda Items for the next Meeting with the Dean
Monday, Nov.26th, 2007

• Has merit page been approved?
• Recruitment process  identification questions
• How will SS become involved in AD & HR searches (special meeting?)

Action Items for next meeting:

WHO?	BY WHEN?	WHAT?
Angie		Remove Aileen Ball from USS membership.
Denise		Ask Maggie about public .ppt of State of Libraries
Angie		Create trifold pamphlet for HR packet, get USS pamphlet from Strong Hall
Angie		Add above to Orientation Materials
Group Reps		Reminder of Nov. 16th deadline for HREO self study survey.
Jill		Check eligibility of certification program for academic library employees suggested at Brick and Click by Janet Anderson Story
Jill		Investigate SDC documents.
Nishon		Follow up on the Staff Development portion of PRC.
Jill		Emailed kulcc-l about input into ISPDC.

Next meeting will be our on Nov. 29th in Watson A&B.

PARKING LOT:
Follow-up on merit questions from Spring KULSS General Meeting
Orientation Committee updates