The University of Kansas Libraries

Ask a Librarian
Bookmark and Share

KU Libraries Support Staff

Home  ·   Code  ·   Guidelines  ·   Membership  ·   Minutes  ·   Committees  ·   SSEYA  ·   Links

KULSS Exec

Meeting Minutes

Thursday, Oct. 5th, 2006
Watson Library Conf B – 10-11:30 am

Present: Monica Claassen-Wilson (FY07 Chair), Angie Rathmel (Secretary), Denise Swartz (Group 1), Kevin Fussell (Group 2), Nishon Hawkins (Group 3), Robert Szabo (Group 4)

Absent: Jill Becker (FY07 Vice-Chair)

Guests: Amanda Harlan (PRC) Jo Nell Proctor (PRC)

Approval of previous meeting’s Sep. 21st  minutes
DONE

Approval of previous meeting’s action items

WHO?                     BY WHEN? WHAT?

1. KULSS

Next meeting

Review/approve/add charges to PRC (TABLED to next meeting)

2. Kevin

Next meeting

Confirm PRC volunteer from Cataloging (NOT DONE – on hold see Committeee Reports)

3. Nishon/Angie

Monday, Sep 25th

Create a Top 10 Reason to go to the Faculty/Staff Picnic for Fall Meeting DONE

4. Nishon

Monday, Sep 25th

Ask Amanda to possible email re: her interest in BBQ grilling for picnic DONE

5. Denise

On going

Create a document of what refreshments she usually buy for General Meetings (incl cost and who to go to for funding). Save to G: Committees/CCEB/General Meeting Issues.

6. Monica

ASAP

 Follow up on scheduling monthly meeting with the Dean. Emailed Kathy Lafferty, will pursue emailing libraryadmin@ku.edu

Group Reports

Group 1

  • Reviewing applications for Barbara Gorman’s position. Hoping to hire by November.
  • Submitted report to HR, no word yet.

Group 2

  • New LA starting in Cataloging Special Projects Unit. 
  • Requesting another LA temporary 1-year position in inventory.  Money coming from Annex 2.
  • Getting new computers.
  • Working on getting a network connection in Annex 1 to ease with inventory.

Group 3

  • Completed interviews for Corie Dugas’ position. 
  • Hired Night&Weekend supervisor in Circulation.
  • New barcode scanners at service desks.

Group 4

  • No report

Committee Reports

  • Senate Committee on Libraries (SCL) - Nancy Hawkins
    • No report
  • University Support Staff Senate - Mary Ann Baker
    • No report
  • Diversity Committee (DC) – Erin Kidwell
    • No report
  • Staff Development Committee (SDC)– Monica from Denise Stephens’ report at IS Kickoff
    • Donna’s in charge
    • Charges coming out next couple of weeks
  • Planning & Resources Committee (PRC)
    • USS members: JoNell Proctor, Amanda Harlan, (need one more volunteer)
    • Library Faculty Assembly (LFA) has submitted their charges http://www.lib.ku.edu/lfpa/PRC/charges.shtml
    • LFA met with the Dean Monday
      • questioned the purpose of the committee
        • only thing done in 2006 was Budget Report
      • LFA preferred to alter rather than to not lose it
        • possibly focus on orientation and staff development
          • LFA and KULSS chair fwd info/feedback to Donna re: Orientation last year, no progress.
    • PRC Meeting on the 20th

 

Setting Priorities and Making them happen

How do we determine what is most important to library support staff, and how do we go about tracking issues, the action taken on them, and their outcomes?

  • All generally felt we were doing a good job of addressing  libarary support staff concerns.  Follow up mechanisms in place with monthly Dean meetings and parking lot.  Agreed to keep the “parking lot” and rename it with “on going-priorities”.

 

USS Representation on IS-wide Committees

  • What are the key committees / Who do we talk with to make it happen?
    • Assessment Council
      • Unfortunately no KULSS are represented on this council.  We know of 3 KULSS who volunteered. Bill Myers was contacted regarding this, his response was genereally that they were aiming for representation across operation and function, noting that everyone of the 22 volunteers had compelling reason to be considered.
    • Staff Development
      • Contact Donna Brewer, Dean
    • InfoMatters editorial board?
      • Allison Lopez is the current editor, bring up with the Dean?

 

Discuss with the Dean

  • Get USS representation on Staff Development
    • Suggested asking LFA if they have people interested in serving, get those names and USS names and give to Donna to get a committee started.
  • Progress on staff development workshop, need to know by November if this will be IS-wide so KULSS can work on it.

 

Action Items for next meeting:

WHO?

BY WHEN?

WHAT?

Angie

ASAP

Minutes for General Meeting

Monica

Starting next meeting

Send out request for agenda items Thursday (week before the meeting) and send the agenda out on the Monday afternoon before.

Monica

 

Invite Lea Currie, Chair of LFA to next KULSS-Exec meeting (in Anschutz) to discuss PRC charges.

 Denise

On going

Create a document of what refreshments she usually buy for General Meetings (incl cost and who to go to for funding). Save to G: Committees/CCEB/General Meeting Issues.

Denise

 

Ask Pat Boyle and Anna Hines : What need is InfoMatters filling for them, does IT/NTS have their own internal newsletter or did they?

 

 

 

PARKING LOT/ON GOING PRIORITIES

  • Support Staff Development Workshop
  • Supervisor evaluations/training