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KULSS Exec

Meeting Minutes

Thursday, Nov. 2nd, 2006
Watson Library 5th Floor Conf Rm B– 10-11:30am

Present: Monica Claassen-Wilson (FY07 Chair), Jill Becker (FY07 Vice-Chair), Angie Rathmel (Secretary), Denise Swartz (Group 1), Kevin Fussell (Group 2), Nishon Hawkins (Group 3), Robert Szabo (Group 4)

Approval of previous meeting’s Oct. 19th minutes
DONE

Approval of previous meeting’s action items

WHO?                     BY WHEN? WHAT?

Monica

ASAP

Email Kathy again to schedule at least a first meeting since monthly schedule not yet possible. DONE

Denise

ongoing

Create document of general meeting refreshments (incl. cost and funding source).  Save in G:Committees/CCEB/General Meeting Issues

Group Reports

Group 1

  • Currently interviewing for Asst to the Dean position.
  • Debbra Peres started Monday, Oct. 30th as a Library Assistant in Acquisitions.
  • Began advertising for Assistant Dean for Public Relations position

Group 2

  •  Interviewing for 1-year temporary Library Assistant in Inventory (Annex)
  • Regarding the Supervisor evaluation discussion with the Dean (see below) and the Dean’s suggestion of a 360 degree evaluation, a Catalgoing Dept. supervisor suggested all staff need to have a 360 degree evaluation.

Group 3

  • Greg Albrecht (formerly from Anschutz) started part-time as Library Assistant in ILL.  Will continue part-time in Anschutz for the next month for scheduling issues there occurring in November.
  • Minor circulation desk alteration scheduled possibly over Thanksgiving or Christmas break.

Group 4
ANSCHUTZ

  • The Library Assistant (Night Supervisor) in Anschutz advertised and closes Nov. 9th.  The committee is Jeff McAdams, chair; Keith Russell, Sarah Couch and Robert Szabo.
  • Color printer for public use moved from Budig to Anschutz. Will post signs that this is a $1/pg color printer.
  • Public Computing approached by Recycling to advertise for reduction of waste in printing.
  • 201 and 202 group study rooms will become The Institute for Policy & Social Research lab (they do surveys).

REGENTS

  •  No report

SPAHR

  • Nothing new for the dedicated employees of Spahr Engineering Library.  We always welcome visitors to our library of monumental splendor.  Out fabulous staff isn’t resting on the laurels of amazing accolades, so we are constantly thinking about innovative and exciting ways to improve our service and space.   Along with welcome guests, we entertain suggestions for enhancing our facility.

With all sincerity and regard,
Jeff

SPENCER

  • We’ll have our new half time temporary librarian (whose name we’re not permitted to disclose, but since she was the only candidate to interview, we all pretty much know who she is) begin work on Monday Nov. 6th.  Her work schedule is planned to be Mon-Thurs. 9am-2pm.  She’ll be helping out with Reader Services and Instruction.
  • The Manuscripts Processing Unit of the Kenneth Spencer Research Library has incredible statistics this year.
  • There will be a book-signing here on Nov. 10th for Prof. Carothers and Theresa Towner’s new book on Faulkner.
  • We’ve got someone from the auspices of the Douglas County Courthouse coming to film some court records and documents.

That’s all I got for now,
mab (Mary Ann Baker)

 

Committee Reports

  • Senate Committee on Libraries (SCL) - Nancy Hawkins
    • No report
  • University Support Staff Senate - Mary Ann Baker
    • USS Senate also trying for University-wide supervisor evaluation.
  • Diversity Committee (DC) – Erin Kidwell
    • No report
  • Staff Development Committee (SDC)
    • Discussed at IS Cabinet meeting and agreed that USS representation on this committee would be good (see further discussion below from meeting with Dean and HR officer)
  • Planning & Resources Committee (PRC)
    • See discussion below

 

Report from Discussion with the Dean and HR Officer

  1. IS-wide Staff Development Committee
    • KULSS is interested in ensuring library support staff representation on the committee.  Is there anything we can do to make this happen, i.e. begin soliciting names from potential volunteers?
    • What is the current timeline for the charges to be made public?

 Donna will be presenting a plan to the IS Cabinet this week for their approval.  A search for members will begin shortly thereafter.  The deadline for the IS-wide staff development council to be in place and set their plan is April 2007.  She said that the group will have 9-12 members, and will place strong emphasis on working with subgroups to complete specific projects.  This will allow for greater participation across units by people interested in shorter-term commitments.

Lorraine suggested the selection of members be based on a matrix to identify desired skills/talents and ask volunteers to submit a brief description of their skills and how they would best fit into the matrix.  She explained that this group will be chosen based more on the skills individuals bring to the group, whereas the Assessment Council was chosen more based on functionality than constituency, i.e. where the assessment would have the most opportunities to happen.

 

  1. Status of staff development workshop
    • Our group needs to know by November if this will not be IS-wide so we can begin to work on it.

Since the IS Staff Dev council will not be formally operating until next April, Lorraine gave the go-ahead for KULSS Exec to begin working with Donna on setting up our day-long staff development workshop.  We will be identifying expertise on campus for presenters at various sessions and searching for suitable locations. (YAY!)

 

  1. Status of supervisors forum
    • Current progress

Nothing in place yet, but Lorraine suggested the possibility of a brown bag setup as a good way for supervisors to gather and discuss supervision-related concerns.  Donna likes this idea and will be looking into ways to make this happen.  Following the meeting, Monica suggested Sheila Orth as a possible point person for organizing this, as she has expressed interest in a supervisor’s forum in the past.

    • KULSS Exec has recently received questions from staff about current evaluation solicitation.  Some staff are asked for comments about their supervisor when their supervisor is undergoing evaluation, but there is no sense as to how consistent this is across units/departments.
    • What we’ve done on seeking other evaluation procedures at other universities (July 2004)

Lorraine agreed that a mechanism for evaluating supervisors is indeed a pressing need, and said that everyone needs to know what the procedure is in order for such evaluations to be standardized.  She suggested creating a standardized form and including it in a “360°” evaluation process, where supervisors are evaluated by both the people above and below them.  She will discuss this with the Assistant Deans (Mary and Kent) in her next meeting with them, with the idea of putting something in place by the next evaluation period.  Lorraine noted that while an IS-wide Leadership group will be compiling core competencies for supervisors, a supervisor evaluation program like this will be more library-specific and needs to be monitored at the Assistant Dean level.  In addition, she sees a standardized form as the best way to identify trends and to separate personality from performance.
In the meantime, staff are strongly encouraged to bring concerns to Donna, as this is one of the most effective means for identifying and addressing problems.

Planning and Resources Committee Update

Special Charges created.  Now has a budget item – review proposals for Parent Campaign.

 

KULCC-L LISTSERV

Mary Ann (currently an owner of the kulcc- listserv) wondered what changes are in effect regarding the listservs now being under the libraries (per Mary Roach’s 10/31 email to kulib-l).  KULSS-Exec was in favor of adding the listserv responsibilities to webmaster responsibilities. Will pursue more information on these changes.

 

Action Items for next meeting:

WHO?

BY WHEN?

WHAT?

Denise

Next Meeting

Investigate Alumni Center for possible location for Staff Development Workshop,

  • check date Thu/Fri, Mar 22-23.
  • Set up date to tour next week Thursday

Group reps

 

Email the topics we have come up with to your groups for feedback. Bring to next meeting.

Monica

 

Set up monthly meetings

Group Reps

 

Add PRC special charges to list of announcements to groups and call for interest.

Nishon

 

Ask Eleanora if she will be willing to serve on PRC?

PARKING LOT/ON GOING PRIORITIES

  • Support Staff Development Workshop