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KULSS Exec

Meeting Minutes

Thursday, Aug 10, 2006
Watson B – 10-11:30 am

Present: Monica Claassen-Wilson (FY07 Chair), Jill Becker (FY07 Vice-Chair), Angie Rathmel (Secretary), Denise Swartz (Group 1), Kevin Fussell (Group 2), Nishon Hawkins (Group 3), Robert Szabo (Group 4)

Absent:

Approval of previous meeting’s June 15th minutes
DONE

Approval of previous meeting’s action items


WHO?

BY WHEN?

WHAT?

1.Kevin

Next mtg

Call Union to reserve Rm for 7/27/06 meeting – N/A

2.Monica

Next mtg

Email Shannon Royer to request she send an email with more info about this year’s merit process in the libraries – DONE, haven’t heard back yet, waiting to hear from KU HREO)

 

Group Reports

Group 1

  • Scott Walter is leaving for University of Illinois, Urbana-Champagne.  Assistant Deanship in bigger library.
  • Barbara Woodruff and Barbara Gorman’s retirement party August 31st, 2006. 
  • Currently interviewing for Barb Woodruff’s position.
  • Barbara Gorman’s position search will begin in the next couple of weeks. (waiting on Dean to arrive)
  • Angie Rathmel is expecting her second child in February.
  • Becca Claassen resigned. Search extended to Aug 17th for this Library Assistant position in Acq/Ser, Carol Jeffries.

Group 2

  • Hiring 2 LA’s in Cataloging Map Unit.  Searches are still open.

Group 3

  • Corie Dugas (ILL) moved on to St. Louis.  That Library Assistant position search has closed.
  • Paul Kelly is now at the Annex.
  • E-reserves is understaffed with vacant positions, students not yet back, and other staff on vacation. Admin has authorized overtime.
  • KU Campus Delivery service trial (requests fulfilled and delivered to their department).  Lots of positive feedback. Corie’s position did this.  Potential to resume when filled.  May extend to ILL materials. 
  • Night weekend supervisor position search closed and reopened to end Aug17th.  Will try to cover the duties with student supervisors for the time being.

Group 4

  • Windows at Anschutz were cleaned by window washers.
  • Summer projects completed.
  • Taking out front kitchen to become an office. Possible staff moves: Holly Mercer and Sarah Goodwin-Thiel.
  • Added new Annex folks to Group 4.

Meeting Structure/Responsibilities

  • How do we make our meetings as efficient as possible? 
    • Robert will keep time on our scheduled agenda items.
    • Moved Group reports to the beginning of the meeting.
  • How can we be more effective in our Group representation (getting and giving information)
    • Robert suggested visiting the folks at the annex.
    • Go to department meetings. Ask to attend.
    • Email groups, but potentially in addition email department heads for updates?
  • Who handles responsibilities when someone is unable to attend a meeting?
    • Rotation for Secretary will start with Robert – Nishon – Jill – Kevin - Denise
    • Jill takes over for Monica in her absence.
  • What committees do we need to hear from and how often?
    • Diversity (Erin Kidwell)
      • 1/mo
    • USS Senate (Mary Ann Baker)
      • 1/mo
    • Senate Committee on Library (Nancy Hawkins)
      • 1/mo
    • PRC
      • as needed
      • need to find one more volunteer (in addition to Amanda Harlan, whose name will be given to admin)
    • Staff Development
      • 1/mo

 

Charges FY07

What do we want to accomplish this year and/or what should be our main focus?

  • SSEYA
    • Mark is chair; he will be back next week and give an update.
    • Hope for early September announcement.
  • Fall General Meeting
    • Announce SSEYA
    • End September
  • Support Staff/Paraprofessional Workshop
    • Spring Break
    • Summer 07
  • Staff Development Committee
  • Improving Communication
  • 6-month check-up of groups
      • Survey
      • assessment council
      • hand carry paper ballots
  • Meet everyone in your groups

Discuss with the Dean

  • SSEYA process
  • Staff Development
    • Bring up paraprofessional workshop
    • How can she affect this committee moving along?
  • HR position solely for Library

Action Items for next meeting:


WHO?

BY WHEN?

WHAT?

1.Jill

When PRC forms

Talk to Amanda

2.Monica

 

Send Amanda’s name to admin for PRC

3. Robert

 

How have annex people felt about Orientation.

PARKING LOT

  • Planning an all-staff picnic.  Lea, Monica and Judith are brainstorming for KULSA. Sometime in September depending on Lorraine’s schedule.