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KU Library Support Staff Executive Board (KULSS-Exec)
Meeting Minutes
Thursday, Sep 22nd , 2005
Art Library -- 10-11:30am

PRESENT: Rebecca Claassen (FY06Vice-Chair); Jill Becker (Grp 3), Monica Claassen-Wilson (FY06 Chair), Kevin Fussell (Grp 2), Angie Rathmel (Secretary), Denise Swartz (Grp 1), Robert Szabo (Grp 4), Mary Ann Baker (USS Senate)

Minutes of Sep 8th meeting approved.

Review previous meeting’s action items
WHO? BY WHEN? WHAT?
1. Group Reps: 9/12/05 Send invitation for questions for the Dean, if people would like CCEB to ask on their behalf. (DONE)
2. Denise: 9/12/05 Buy Hastings gift card (DONE)
3. Monica: 9/12/05 Create ballot for CCEB new name for General Meeting (DONE)

Committee Reports

Diversity Committee
N/A

Classified Senate
Further discussion of how sick leave absenteeism may effect merit pay. It works both negatively to the employee using the leave and positively to the employee(s) who pick up the slack. Recommend fully documenting all instances in which you have had to take on extra duties in relation to someone’s absence.

Call for articles of interest for the Univeristy Support Staff (USS) Newsletter. (e.g. perhaps write about our recent general meeting) Staff interested in writing an article for the newsletter can send submissions to Kathy Stiers kistiers@ku.edu

Asked again about the issue brought up at the USS Update Open Meeting regarding F&O and Housekeeping having access to computers, getting training to use computers, and worktime to do so. There is a workgroup still working on this issue with both Department and University administrations.

Debrief/Discuss General Meeting:

Some questions that were asked to be forwarded on behalf of staff either did not get clear answers or were not asked. WE will forward these to the Dean at our monthly meeting. See agenda for Stella and Donna Sep 28th.

Becca sent out “thank you” notes to the guest speakers who attended.

KU Library Support Staff (KULSS) is the new name for what was formerly Classified Conference. The Executive Board representing KULSS will be called KULSS-Exec.

Management Council Meeting discussed further the issue of supervisor training. Stella would like aprocess in place to make sure supervisors are proactive with their staff re: goals begin set toward merit. So, you are not left wondering at the end of the process how you could have earned merit. Faculty wanted more specific definition of the 6 point guidelines and how to implement them, use the right language in working with staff they supervise etc. Donna will be working with a small group on this issue.

Suggestions for Spr06 General Meeting
o Evaluations update (as all evaluations will be in process from Jan- Mar)
o Potential for Staff Paraprofessional Workshop (as in Auburn).

Discussion of Minutes (webposted/confidentiality)

Addressed concerns regarding how KULSS-Exec discussion of public service was recorded in the Aug. 25th minutes and whether these issues were relevant to KULSS business. The minutes and their web version have been edited accordingly.

Discussion of recording minutes while Angie is on maternity leave
Jill will record minutes for KULSS-Exec Meetings on Oct 6, Oct 20, Nov 3. Angie will return and resume duties for Nov 17th Meeting.

Group Reports

Grp 1

Angie Rathmel on maternity leave beginning Monday, Sep. 26th.

Comment re: Aug. 25th minutes and whether certain issues were relevant to KULSS business. This has been resolved.

Grp 2

N/A

Grp 3

Sarah Couch’s office moved to a cubible in the “Staff Offices” area on the 3rd floor.

Grp 4

“Jaywalk” is a service where students can be escorted to their cars or other buildings for safety reasons between 9pm and 2am. This is now operating out of Anschutz Library. There is still some problems with the phone line to this service that are being worked on.

Agenda Items for Stella and Donna, Wed Sep 28th

Question about staff evaluations and how rankings are distributed over a group

Readdress question of consistency/clarity in how the information re: merit was disseminated to staff. There was confusion about:
o fiscal vs. calendar year
o annual vs. bi-weekly (why the total salary was not given to indicate that the dollar amount was added to annual salary)
o expected to see the percentage (many may have difficulty doing the math themselves)

Who are the Assistant Deans that reviewed the merit recommendations before the went to Admin? And could they have changed what department heads recommended? And could department heads have changed what supervisors recommended? Would the Dept Head and supervisor have been made aware of any changes?

When you reviewed out Merit Pay Position Paper you mentioned that the issue of participation in governance was addressed in the 6 guidelines. Could you clarify that again? How can this be emphasized/clarified to supervisors?

Action Items for next meeting
WHO? BY WHEN? WHAT?
Monica: Email Merit Pay Position Paper to Mary Ann Baker
Mary Ann: Forward above to Senate.