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Classified Conference Executive Board
Meeting Minutes
Feb 8, 2005
Johnson Rm, Spencer 1:00-2:30 pm

Present: Horne, Fussell, Swartz, Claassen, Claassen-Wilson
Absent: Rathmel

Review previous meeting’s minutes

No changes to recommend – approved as written

Review previous meeting’s action items

Done? WHO? BY WHEN? WHAT?
Done 1. Laura 2/8/05 Email thanks to Eleanora for joining CCPC
Done 2. Laura 2/8/05 Email Ela and Sheila about joining CCPC
Done – Site currently shows IS #s, but no other explanation 3. Laura 2/8/05 Request to SDC Chair that the inclusion of IS participation in committee be put on their website.
Not sure 4. Angie 2/8/05 Change date of completion of CCPC charges to end of April 2005
Done - forwarded to Marianne Reed 5. Laura 2/8/05 Contact Mary Ann Baker about dismantling CCEB listserv due to lack of use
Done 6. Laura 2/8/05 Contact SDC Chair that CCEB has stopped pursuing a 4th CC committee member
Done – can refer to Laura’s email 7. Laura February Find out where CCEB ballots need to be archived.

Committee Reports

Diversity committee: see attached from Erin

CCPC – see #4 below

SDC – Jeff McAdams reported that as a result of adding 4 new members from IS, the committee is not needing to review its goals and mission statement, possibly meeting with Lars (LFA Chair) and Laura (CCEB Chair) to discuss these. SDC is still hosting and adding programs, as well as updating the events calendar. Now that the group has reduced its meeting times from once a week to once a month, members are adjusting to the different structure, and more communication/work is getting done via email. There will be a PowerPoint design workshop coming up in March, which will focus on using PowerPoint effectively.

Classified Senate –Mary Ann reported that the subcommittee she is on reviewed changes to the handbook on conduct and performance, then forwarded them to Ola Faucher. They are also working on the Tuition Assistance program to get more definitions on what can/can’t be taken with this funding – working with Lindy Eakin.
Ola has sent out an email pointing folks to the Inclement Weather Policy: FAQs (example – if you leave at 2 and the policy doesn’t go into effect until 3, you are required to use vacation time for the entire time you are gone.)
Mike is attending Legislative Information Day in Topeka, but wanted to note that there are currently two bills up for debate in the legislature, Senate Bill 74 and House Bill 2020. The University is backing the senate bill, since “the government relations folks believe that it is more valuable for the bill that we back to have started in the Senate Ways and Means committee, which is a more prestigious committee. They believe that their is the possibility that getting approved by Senate Ways and Means could possibly sway many of the undecided to lean for the proposal.”

Alternative to Civil Service (attachments)
House Bill 2020 Senate Bill 74 KU Issues for 2005 Legislative Session

Group read through Alternative Civil Service Proposal section of Issues for 2005 Legislative Session
Would like to contact LFA to find out what the specifics are for Unclassified Staff, i.e.: yearly contracts, benefits, etc.
Classified Senate question: would the transition mean that staff would be under yearly contracts as the unclassified staff are currently?

Read through Senate bill 74
Idea that the purpose of the university supporting the proposal is not to get rid of people, but to keep people, since they have the specialization that’s needed to keep things running.

Group Reports

Group 1: Janet Revenew emailed Rebecca about the staff lounge. She’s run into a brick wall for money, suggests holding a fundraiser. If painting is all that needs to be done, Kent could possibly get F/O to paint during the winter lull. Could we find an extension cord to be able to plug in the other microwave?
Becca will forward email to Laura to respond to Janet to thank her for bringing this to the board’s attention, etc.

Group 2: Will re-post for Head of Copy Cataloging.

Group 3: HR Librarian position has been reworked to require HR experience, but MLS will be “preferred” not “required”. The biometric student time system has been approved.

Group 4: No news about classified staff. Hiring someone to run KU Info. Desks at Anschutz will be changed around so that computers can be moved more into the area where the current desk(s) are. There may be site visits to other libraries to get a better idea of where to relocate the desks to. The libraries are dealing with the fallout from the fire in Spencer, including getting the lights repaired correctly. Student supervisors have been asked to create student conduct statements for students to sign to formally acknowledge the expectations for their conduct in a variety of work-related areas.

Agenda items for meeting w/ Dean and HR Librarian:
None

Action Items for next meeting:

WHO? BY WHEN? WHAT?
1. Rebecca Next meeting Forward staff lounge email to Laura
2. Laura Next meeting Reply to staff lounge email on behalf of CCEB

Parking Lot
Members would like to learn more about the different kinds of committees (referring to the Code and the Guidelines)
Retreat

Submitted by Monica Claassen-Wilson, CCEB Vice-Chair