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Classified Conference Executive Board (CCEB)
Meeting Minutes
Thursday, Aug 25th, 2005
WATSON A -- 10-11:30am
PRESENT: Rebecca Claassen (FY06Vice-Chair); Jill Becker (Grp 3), Monica Claassen-Wilson (FY06 Chair), Kevin Fussell (Grp 2), Angie Rathmel (Secretary), Denise Swartz (Grp 1), Robert Szabo (Grp 4); Mary Ann Baker
ABSENT:
Minutes of Aug 11th meeting approved.
Review previous meeting’s action items
WHO? BY WHEN? WHAT?
1. CCEB: (Mon 8/15) Complete Classified Senate survey/offer input to Mary Ann (DONE)
2. Monica: Send invitations to guests and committees for General Meeting (DONE)
3. Denise: Ask JoNell to serve on PRC. (DONE)
4. Robert: Write email for suggestion for new name (DONE)
5. Group Reps: Upon above Send out approved email for suggestions of new name (DONE)
6. Kevin: Work on door prize for winner of suggestion this meeting
7. Denise: Make sure Jaybowl is open December 15th 10-11:30am for Retreat (Special Meeting) see new
action
Committee Reports
Classified Senate
Regarding the Classified Senate survey, there were a couple of suggestions:
- benefits and retirement be looked at. This will be done by continuing to keep up with the KS Legislature
and KS Council.
- Model communication of Libraries CCEB (i.e. have people to represent, send out agendas and minutes)
Personnel Committee is looking into a proposal to forward to KU Administration regarding staff/spouse/dependent
tuition assistance. (see provided documents and example of Fort Hays’ recent proposal)
Diversity Committee
N/A
Set firm Fall General Meeting Agenda
Guests: Stella, Lindy Eakin, Kathy Jansen and Mike Auchard
I. Mingle and munch, vote on new name
II. Welcome to all and introduction of guests (Dean Bentley, Lindy Eakin, Kathy Jansen, Mike Auchard) – Monica (5 minutes)
III. Introduction to CCEB and new classified employees. As they are introduced, reps will introduce
the new employees from their group – Monica (5 minutes)
Group 1: Denise Swartz
Group 2: Kevin Fussell
Group 3: Jill Becker
Group 4: Robert Szabo
IV. Tour of CC website - Monica (10 minutes)
V. Library merit pay process demystified – Dean Bentley (20 minutes)
VI. University Support Staff transition progress report – Lindy Eakin, Kathy Jansen, Mike Auchard (45-50 minutes)
Prizes: Hastings giftcard
Review Minutes of Wed. Aug 24th 2005 Dean/HR Meeting
1. Following up on the article in the Kansan this week, how will the Libraries be implementing the
wage increase? Will all students currently earning less than $6.50 simply be moved up to that level,
or will the longevity pay be added on to the $6.50?
An email will be sent out later today with details about the increases. Students earning
less than $7.50 will get an increase of $.50 on top of their current wage, while those earning $7.50
or more will get a $.25 increase. For all students, the $.05 longevity bonus was still added at the
start of the fall semester. The Provost emphasized to Deans that the money was to be used only for
the increases and not to create new positions. Funds for the increase came from the university, with
the libraries adding an extra $10,000 to keep the longevity increases. (Money from a reserve fund
for new student employees’ pool. Thus, departments will need to make due with current staffing)
The total amount came to about $50,000.
2. Is the new IS-wide Assessment Council taking the place of the Libraries’ Assessment Council,
and if so, are there any plans to have support staff in the new Council?
All of the members of the new Assessment Council come from major outreach areas and have
distinct roles in IS outreach. The council is to be a working group and the administration wanted
to ensure that members were aware of the increased expectations involved. Members will be responsible
for ensuring that lines of communication remain open to keep all staff aware of the council’s
work.
3. CCEB has been invited to send a Libraries Classified Conference rep to K-State for a visit to
describe the USS process to Libraries staff there. They would like to have our rep answer questions
about how the change has affected library staff specifically. We would be interested to know your
impressions of the change. Is there anything we need to keep in mind when answering questions?
The university has moved quickly with the salary increases, including the merit pay component.
The merit pay process went rather smoothly, since the process was very similar to what was already
in place for faculty and unclassified staff. The merit pay was awarded as straight dollar amounts
rather than percentages to ensure that those in the high merit category actually received a larger
increase than those in the other categories. The original amount of increases was to average 1.5%,
but the university was able to increase the amount to 1.75%.
1. Q: Who made the decisions?Admin has had to move quickly to get evaluations up to date and there is a question about whether the evaluation schedule will eventually shift so that all evaluations will be due at the same time each year.
A: Went through Assistant Deans first, Stella didn’t make any changes.
2. Q: Will we know what went in to making these decisions; will we get a letter explaining? Will it go into our “record”
A: Didn’t just look at evaluations, but also at the points mentioned by HR. Stella will discuss this and more at the General Meeting.
3. Q: What were the high and low amounts?
A: Stella will discuss this and more at the General Meeting.
4. Q: Who are the Assistant Deans that are reviewing supervisor recommendations?
A: Stella will discuss this and more at the General Meeting.
Supervisors who have been working to reclassify positions are in a holding pattern.
4. Any comments on the Merit Pay Position Paper?
The suggestions offered in the position paper fall in line with the merit pay criteria described by
Ola Faucher in her email to Support Staff.
***At the start of the meeting, Monica gave Donna the material related to the charges CCEB received from Sharon last year, which included the supervisor evaluation and the support staff workshop. CCEB felt it better to start either from a staff development perspective or as an interest generated from the staff themselves. Donna suggested using CCEB connections to spread the word. Perhaps a good topic for Spring General Meeting.
Group Reports
Grp 1- Interest in merit explanation. –See General Meeting Sep16th
- Interest in more info on Diversity Committee’s upcoming event “diversity beans” Intentionally left vague as not to ruin the fun of the game. Come and see or ask Erin Kidwell.
- Recent theft reported on the 5th floor. Reminder to keep your personal belongings secure. Ask Kent for file drawer keys if you need them.
- Business credit card account compromised. Accounts payable had it cancelled.
- Joel Boggess resigned to be with his wife who is teaching in France.
- Michael Readinger recently hired has started working in cataloging.
- Question about routing comments related to public service - Watson circ desk comments can be directed to Ela, who supervises the student assistants there.
- Request to have minutes of CCEB meetings sent out to the group.
- Spencer Lib new processing unit will be much like how Special Collections, Univ Archives and KS Collections are now Reader Services. There is discussion of changing the large processing space into staff cubicle space.
Action Items for next meeting
WHO? BY WHEN? WHAT?
1. Monica: Send out agenda for General Meeting, including an invitation for questions for the Dean, if
people would like CCEB to ask on their behalf.
2. Denise: Buy Hastings gift card
3. CCEB: Pay Denise for above
4. Denise: Make sure Jaybowl is open Dec 15th 10-11:30 for Retreat (Special Meeting)
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