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Classified Conference Executive Board
Meeting Minutes
Apr 19th, 2005
Wat Conf Rm A -- 1:00-2:30pm

PRESENT: Rebecca Claassen (Grp 1), Monica Claassen-Wilson (Vice-Chair), Kevin Fussell (Grp 2), Angie Rathmel (Secretary), Denise Swartz (Grp 3)

ABSENT: Laura Horne (Chair), Robert Szabo (Grp 4)

Approval of the minutes of Apr 5th and Special Meeting
Approved and Approved

Review of previous meetings action items
WHO? BY WHEN? WHAT?
1. Erin Send list of DC membership to update CCEB website blurb. DONE
2. Monica Upon receipt of above Update website re: DC DONE – also updated with Exhibits Committee as well.
3. Laura Email SDC to add mention on website it is IS-wide. CC: Donna Brewer See below
4. Monica Confirm that Mary Ann will be on University Senate Committee on Libraries as the 2nd of her 2 year term. DONE
5. Robert FWD: email re: EEO status to Mike
6. Mike Bring above concern to Classified Senate.

SPECIAL ANNOUNCEMENT
Thurs Apr 21st, 4-4:30pm, Kansas Rm: Gov. Sebelius will be there for the signing of the SB74. All of CCEB asked to be there (paid time).

Committee Reports

SDC

The SDC page is now public and has our events calendar on it. This shows all of the upcoming events in a blog-type format that is searchable by date and keyword. Please give us feedback on this or the web page.

After consultation with LFA exec and CCEB, the SDC will meet with a facilitator on May 4th to discuss creating recommendations for next year's CCEB and LFA exec regarding the structure and purpose of the SDC. This year was a "test" year because we added several IS (Information Services) representatives to the mix at the request of administration.

We do have several upcoming programs, so please see the calendar on our web site (http://www.lib.ku.edu/sdc/). We are focusing on having more programs available, but a lot of our attention has been on the changes forthcoming with this committee. As always, if there are any questions, please let Jeff McAdams or another SDC member know.

DC
See email sent to all staff.

Classified Senate
I do remember we spent time getting ourselves organized for next year (starts in May!) Most of the same folks continue in the same capacity as last year, including Mike as chair of Information Access and Public Relations (I think that's what the initials IAPR stand for). Mike is also serving on the Academic Computing and Telecommunications university committee. I got elected as EEO4 rep to the Executive Board so I'll get to attend those meetings as well as the full Senate meetings and I will continue my service on the CS Personnel Committee.

There was a round of applause regarding the passage and signing of SB74 and appreciations made to those who served on the "working committee" to remove KU Classified Staff from the civil service regime. If we don't get the Regents approval to proceed with becoming university employees before summer, we'll be waiting until after summer since the Regents don't meet often in the summer. Once we are officially separated from civil service, CS legislative activities will shift focus to support overall University initiatives. Meanwhile the "working committee" is reviewing our new appeals processes.

There's some year-end money we need to get spent. We might buy a new printer for the Governance Office so we could print our own newsletters. There will a May newsletter.

Personnel Committee will meet to review the Inclement Weather FAQs.

As you can imagine there was steam coming from Parking Commission and folks who attend university-wide meetings regarding the parking rates issues.

We were handed the attached doc re changes in shared leave standards at the April meeting of the Classified Senate. Questions should be addressed to HREO 4-4946.

Finalize agenda for GENERAL MTG
Refreshments and Seating 10 min

HR Officer introduction – Donna 5-10min

CEYA winner congratulations –and- Introduce officers and new classified staff 5-10 min
Get picture for the website

Topics for the Dean 25 min.
- Library Budget
- Annex Timeline
- Student Supervising Policies /Student Time System (Give an update on the Spencer demo/training.)
- Watson Reconfiguration Task Force report (if avail)
- Additional Questions

Classified Senate Representative 30-45 min
Alternative to Civil Service & effects on KU
- Dennis Constance
- Ola Faucher

Update on LFA chair/vice-chair and SDC chair meeting re: SDC recommendations
See above SDC report.

Reschedule May 3rd CCEB meeting b/c of Employee Recognition Ceremony
Monica will give us scheduled times/places choices via email.

Group Reports

Grp 1
ILL now part of Access Services. Lars will have a new title and responsibilities over Access Services and Mail Room. Laura Hanson hired.

Grp 2
Carpet has been ordered (for Marking). New sink in Marking to be installed. Waterfountain will be plugged. LAI position interviews will start next week for the Authorities Unit.

Grp 3
Rita will be supervised by Donna Brewer.

Grp 4

Agenda for next meeting with Dean and HR Librarian (Mar 23, 3pm)
- Café Watson (and quiet public area), staff offices?
- We will update on meeting with SDC
- How the merger with IS is going and future directions?

Action Items for next meeting
WHO? BY WHEN? WHAT?
Monica End April Send Channette a special invitation to the Open Meeting (CEYA award announcement)
Monica ASAP Sent dates and times for reschedule (incl Marianne)
Monica ASAP Add Laura Hanson to Grp 1membership list on website.
CCEB Next Meeting Talk about next year’s elections
CCEB Next Meeting Review Group categories re: ILL move (7 people) from Grp 1 to Grp 3.
Group Reps Send special invitation email to new employees to attend General Mtg

Parking Lot
Members would like to learn more about the different kinds of committees (referring to the Code and the Guidelines)
Retreat
Discuss CEYA award guidelines.