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CCEB Meeting
July 14, 2004
Watson Conference Room B 1:00-2:30 PM

PRESENT: Becca Claassen (Grp 1), Kevin Fussell (Grp 2), Laura Horne (Vice Chair), Angie Rathmel (Secretary), Mike Rusche (Chair), Denise Swartz (Grp 3), Robert Szabo (Grp 4)

Approval of Minutes
Made corrections to spelling and Grp 4 report re: Jenny Heikkila’s leaving end July and Café Ans hours.

Previous Meeting Action Items

WHO? BY WHEN? WHAT?
1. CCEB Next Meeting Brainstorm and research (last 10 years) PC and its future role. Come up with questions for Stella and Sharon about this. SEE CCPC REPORT
2. reps Ongoing Recruit 2 SDC members Need 3 members, still ongoing.
3. Laura Friday 7/2/04 Contact Erin about a formal number of members needed for the Diversity Committee. SEE DC REPORT
4. Mike Next Meeting Contact Lars about LFA website becoming public? Will be discussed at LFA mid-July meeting
5. Mike Friday 7/2/04 Email staff about issues/charges for CCEB. Done (no response yet)
6. Denise Next Meeting Look into room availability for proposed meeting time change. CONFIRMED: Tuesdays 1-2:30, rotating Watson A & Branch Libraries.

Committee Reports

Planning and Resources Committee (PRC)
Not currently meeting, though will not be disbanded. Have given as co-charge with LFA to evaluate their charges. Billie Conway will fill Sue Hewitt’s vacancy on this committee.

Staff Development Committee (SDC)
On 7/8/04, they sponsored Diversity Committee’s Panel Presentation on their trip to National Diversity in Libraries Conference and 7/14/04 sponsored a Dynix Telecast of “5 Minutes to Team Excellence”. Watch email for follow-up team building workshop by Keith Russell of Human Resources.

Need to recruit 3 members for this committee. Becca Claassen will not be able to volunteer for 1. CCEB reps will continue to pursue filling the 3 vacancies. These plus with Whitney Baker on maternity leave, only Rachel Miller, Becky Schulte (chair), Michiko Ito, Laura Horne, Sharon Bullard(ex officio) are left to meet. Thus, SDC is kind of at a stand still. Since CCEB agreed to the expansion of SDC to IS-wide, Rachel asked LFA if they had agreed. Gaele/Lars said they think only verbally and will try to find documentation. Stella suggests bypassing a code change for now, then evaluate later to decide whether SDC should remain governance or become administrative. CCEB agreed to give this evaluation as a charge for FY05.

Diversity Committee (DC)
With SDC’s assistance, the Diversity Committee put on an Informational Panel June 8th outlining the upcoming possible changes to the field of librarianship at the University of Kansas’ Libraries. Channette Kirby, Julie Warrick, and Erin Kidwell presented their experiences with the National Diversity in Libraries Conference, which took place in Atlanta Georgia the beginning of May. They discussed the individual sessions each of them attended and what they were able to take away from the sessions in regards to forming new goals for our committee in order to revamp it into a more active driving force for diversity in the libraries. The primary goal the committee came up with was discussed in greater detail at the end of the discussion. The committee talked about the implementation of two programs, emulated off of KSU’s current programs, a minority internship program and a minority residency program in the field of librarianship. These programs would be an attempt to bring in a wider variety of experiences into our system as well as help provide a more diverse pool of applicants for librarianship positions. The reception for this idea was warm and it was also suggested that a similar program for support staff should be looked once the programs were in place. The Diversity Committee emphasized that there is no concrete information as of right now regarding a timeline or financial matters, but as soon as this information is known, they will be sure to alert everyone. The Diversity Committee would like to thank SDC for their support of our committee and our programs!

Classified Senate
Of main concern is the Alternative to Civil Service proposal and trying to meet with Gov. Sebelius regarding. The Governor issued an Executive Directive (see attached) allowing “…classified employees in the executive branch to receive in-grade increases at the discretion of the employee’s appointing authority…effective July 4, 2004”. Ola Faucher, Chancellor Hemenway, and Kathy Jansen are meeting at 1:30 today to discuss the impact for KU. Concerns are how this effects the Alternative to Civil Service plans, particularly the salary increase ratio of 2/3 non-merit and 1/3 merit.

University Senate Committee on Libraries
Not currently meeting.

CCPC- Past, Present, and Future???

Past Charges
Personnel Committee (PC) has worked on the following: Travel funds for Classified staff, evaluation procedures and getting them done on time, Classified representation on committees like SDC and PRC, and creating the CEYA on which the chair of Personnel Committee always also serves. It has always been an committee appointed by the Executive Board (CCEB).

Present Issues:
Reviewed 5/5/04 memo from PC: regarding charges both standing and given for FY04 and which included progress made on each. From this CCEB discussed/compared to the Classified Conference code’s stated duties both for PC and CCEB. Many issues found to be Administrative in nature and could thus be eliminated. Others were not solely Classified issues, but entire staff related and might be better suited to joint ad-hoc appointment. (i.e. Who’s Who, Watson Staff Lounge and Vending/Concession/Café Watson)

Future
It was agreed that we will get input from Sharon and Stella. It was also agreed that Personnel Committee could serve as Ad Hoc only. We will further discuss these issues and whether the code wording needs changing at the July 27th meeting.

IS-Wide Changes – How do they affect the CCEB?
Tabled to July 27th meeting.

Ideas for Classified Conference from Constituents/Board Members
Tabled to July 27th meeting.

Group Reports

Group 1 (Retrieval Services)
N/A

Group 2 (Cataloging)
N/A

Group 3 (Watson)
Kristin Wilson has resigned. Uncertain of whether this position will be posted. Stephanie Warlick’s and Jenny Heikkila’s position is posted jointly and closes on the 19th of July. Currently no applicants listed online.

Group 4 (Anschutz, Spencer, Spahr, Art&Arch, Music)
Engineering carpet is late in arriving. Map Collection in Anschutz no longer caged but in locked cases. Looking into circ logins to handle standard plus map checkout.

Agenda Items for meeting with Stella and Sharon.
Tabled to July 27th as the meeting will not be until the 28th.

Action Items

WHO? BY WHEN? WHAT?
1.CCEB reps Ongoing Recruit 3 SDC positions
2. Mike Next Mtg Contact Lars re: LFA co-charge for SDC
3. Laura Next Mtg Find out about 2nd scheduling of Diversity Panel Presentation

Attachments
Executive Directive (04-353.pdf)