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CCEB Meeting – Spencer Research Library – Wednesday, Jan. 28, 2004

Present: Jeff McAdams (chair), Michael Rusche (vice chair and acting secretary), Monica Claassen-Wilson, Kevin Fussell, Denise Swartz, Mary Ann Baker, Sue Hewitt, Angela Rathmel

Minutes:

Committee Reports:

Classified Senate (Sue Hewitt):

The Alternative to Civil Service has changed names and it now called the University Service Staff (U.S.S.).

Several Classified Senators went to the latest Board of Regents meeting in which the proposal was sent forward by the University Administration. The Regents decided that they need to take time to study the proposal before sending it on, this means that it will more than likely not make it to the Legislature this year. Some of the senators that did attend the meeting did not believe that the University Administration was adequately prepared to present the proposal.

Legislative info day is on Feb. 10, the plan is to have 10 people attend. If you are interested, there is always room. There have been some email notifications and mail notifications. Sue Hewitt recommended all who are interested to contact Dennis Constance.

The Classified Senate Personnel Committee sent a letter to Mike Auchard regarding the expansion of Tuition assistance to include more classes. The letter was returned to the Committee because Mike Auchard did not believe that the committee had all the info that was available.

Planning and Resource Committee (Sue Hewitt):

The PRC met just before Christmas. During this meeting Stella requested that they discuss the things that the library has done recently that were important. Tami Albin has resigned her position as PRC Chair and now the PRC must designate themselves a new chair. Jeff McAdams and Sue Hewitt both said that they will look into what is going on with the PRC charges from the CC. Sue also plans to check in on the Strategic Plan.

Classified Conference Personnel Committee (Angie Rathmel):

The new “Who’s Who in the Libraries” is now proceeding at a great rate. They will be having a note added into the February FYI regarding the Who’s Who and will attach a copy of the 1990 Who’s Who.

It was noted that some persons have been reporting grievances to members of the CCPC. The CCPC discussed this issue and Grievance Committee as a whole with Sandy at their last meeting. Sandy confirmed that grievance issues are to be referred to the Grievance Committee, yet explained that the grievance should and will always attempt to be resolved at the lowest possible level. The Board agreed and noted that grievance issues are not to be handled by any of the governance committees and that these need to be taken up with administration (Grievance Committee is an administrative committee). To learn more concerning the grievance committee, please visit:
http://www.lib.ku.edu/kulss/committees/grieveance.shtml

The Watson Staff lounge was also discussed. Someone on campus has donated a new chair in the Watson Library Staff Lounge; it is believed that the donor was the Dole Institute. Towards the idea of renovating the Watson Staff lounge, Sandy Gilliland encouraged the CCPC to push forward in their efforts. She believed that it was a good idea and also gave the thought that it could be dedicated to Sarah Tubby. Angie says that they will look into fundraising possibilities that could make the Staff Lounge renovations possible.

Classified Employee of the Year Award (Angie and Mike):

Barb Woodruff is now chairing the selection committee due to the departure of Sandy Gilliland. Sandy is still helping out with the committee to make sure that everything is taken care of. The selection is currently at the interview stage.

Diversity Committee (Mike):

The Diversity Committee has recently welcomed three new members: Michelle Abbot, Pamela Bonham, and Rebecca Claassen. They have presented a proposal to Stella regarding the National Diversity in Libraries Conference in Atlanta, GA. Permission and funding have been given for 2 to 3 committee members to travel to the conference and attend the workshops. From this they hope to be able to come back and relay to all of us the knowledge that was given to them.

The committee is also working to improve handicap accessibility in the Libraries. Channette is currently looking to acquire more software for the Libraries that is easily used by the blind. They are also working to help improve wheelchair accessibility throughout the libraries.

Secretary Duties:

It was decided by that the easiest way to fill the current lack of a secretary would for the board members to take turns on a biweekly basis regarding the note taking.

CC Website:

The CC website has recently undergone some visual changes in order to bring it more to the look and feel of the Libraries website in general. The committee agreed that the changes were for the better. Other changes that were discussed were the possible addition of a news section, which would include current news that relates to our work in the libraries.

Management Council:

Jeff brought us the news from the latest Management Council meeting. He said that Stella discussed Sandy’s position, for which an interim will be hired for the position until the time comes when an actual replacement can be named. Stella discussed the Bard and said that a location is still being pursued, but that the Riverside School is probably out of the picture. New possibilities include West Campus. The Management council also decided that they will now meet once a month.

Group Rep Reports:

Group I (Monica):

The Retrieval Services department is currently hiring a LA II which will coordinate the ILL operations from the Anschutz location. ILL also hopes to have the new ILLiad system going live sometime very shortly, the current thought is possibly Feb. 2. The RS Department has recently launched a task force which has been assigned the task of finding possible ways that staff members be able to attend more workshops or other types of continuing education and to hopefully find ways to make staff feel that they have the time to do so.

Group II (Kevin):

The Cataloging Department is welcoming 2 new members: Chris Rathmel and Tammy Weatherholt, both LAI’s. Other news from Cataloging is that the coffee pot will be moved toward the front door to make room for a new set of BCR Cataloging Manuals that will be put in that location. News about a possible second temporary annex was brought up, it had been presented to the Cataloging department in their department meeting.

Group III (Denise):

Access Services is currently hiring an LAII which will coordinate the Local Loan Delivery system (a.k.a. Call Slips).

The Adminstration office has recently undergone some changes in supervisory guidelines. Both Rita Wilson and Barb Woodruff are now reporting to Shannon Royer, and Denise Swartz who had previously been reporting to Jo Nell Proctor is also now reporting to Shannon Royer.

Group IV (Mary Ann):

The Art Library has lovely cut-out paper snowflakes on the window of their circ area.

Spencer Library south roof is getting redone There are going to be several one-case exhibits in the reception area highlighting Spencer holdings that relate to various academic endeavors on campus and in the state. For instance, there are some pre/Civil War era letters that relate to the state territorial era and Spencer librarians are heading to Washington DC at the end of this week to celebrate Kansas Day and the opening of a cooperative online site about "Bleeding Kansas":
http://www.territorialkansasonline.org/cgiwrap/imlskto/index.php

The Music libraries announced that the libraries will soon have a subscription to Classical.com (Classical Music Online) that will be accessible from all computers on campus or signed into the KU network from off-campus sites--that means you can listen to a large selection of classical "tunes" while you work or play--at no cost! This service is being paid for completely from tuition enhancement funds.

Other News:

All Staff have been encouraged to attend the Information Services luncheon on Feb. 16. It appears that most of the Board members currently plan to attend.

Topeka Capital Journal Online is now charging for access to its legislative news sections. This affects the Classified News emails that are being sent out. Sue and Angie both said that they will look more into what can be done to get around this issue.

The idea was also brought up that we could sponsor repeat viewings of some of the teleconferences that are given to library staff. This will also be examined as a possibility.

The next meeting will be Wednesday, Feb. 11, from 1:00 to 2:30 in Conference Room A of Watson Library.