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Classified Conference of the KU Libraries
June 26, 2002
Present: Mary Ann Baker (Chair), Helen Krische Dee (Vice-Chair),
Kurt Blythe (Sec), Jesse Bryson (GI), Kevin Fussell (GII), Janet Revenew
(GIII), Lynn Koenig (GIV), Jana Borchardt, Jan Altenbernd, Nancy Hawkins,
Bob Marvin, Heather Krasovec, Ela Choromanska
Celebration of Incoming and Outgoing Board Members
In recognition of service above and beyond that expected of an officer in CCEB, Jana Borchardt was presented with a congratulatory card, certificate, and flowers. Cake, cookies and sodas were served. Introductions were made all around and incoming members and visitors to the meeting were made welcome.
Review of Duties
Mary Ann Baker passed around handouts listing 1) constituents by group, and 2) the duties of each officer and representative in CCEB. Mary Ann then read through the lists of duties and stressed the importance of maintaining contact with constituents. It was tentatively decided that Mary Ann and any available Representatives would make a greeting tour of the libraries.
Meeting Time, Place and Format
It was agreed that meetings would remain in Watson. Specifically, CCEB would strive to meet in Watson Conference Room A in order to facilitate visits from interested staff through the use of the largest feasible meeting space. The pattern of meetings will be established at the next meeting, to take place in two weeks. It was decided that CCEB would attempt to conduct all "housekeeping" business through email. It was also decided that, in order that meetings may concentrate entirely on proactive work for constituents, board members should strive to provide committee reports and other documentation for review prior to meetings.
Format of Minutes
It was decided that the Secretary has the final decision on how minutes are to look. In addition, the minutes should be sent to each member of the board for review prior to publication. Jana pledged to get all minutes from her term as Secretary caught up and ready for publication.
Possible Revision of Code
CCEB should consider, in the future, creating an ad hoc committee to look at revising the CCEB code. It was proposed that the committee be made up of former CCEB officers.
State of the Action Plan
The Action Plan, devised in June of 2000 to treat on possible ways to encourage staff to greater participation in activities unrelated to specific job duties, was passed along to the Management Group by Dean Stella Bentley. The Action Plan, specifically, and Classified staff participation, in general, will be kept before the Dean.
Maintenance of the Website
Keeping the CCEB website up to date should be considered a priority. The Webmaster (at this time, Helen Krische Dee) will be added to the code.
CCEB has begun work to find volunteers to serve on committees with Classified staff members. CC Representatives will contact their groups to encourage participation. CCEB is also working on charges for Classified Conference committees as well as the joint committees with the Library Faculty Assembly: Staff Development and Planning & Resources. Outgoing committee members must be thanked: Jana and Nancy have agreed to draft letters of gratitude to all outgoing committee members along with copies for the members' supervisors. In order to remain informed, CCEB will arrange to acquire reports from committees with Classified staff members.
Janet discussed the need for campus phones to be more extensively available in the libraries.
Minutes prepared by Kurt Blythe, Secretary for CCEB, on this day, 2002 July 2.
Jana provided CCEB with copies of the new CC bookmark, complete with a KU Public Relations-approved use of the beloved Jayhawk. These bookmarks prominently feature the CC website address and will be included in orientation packets for new Classified staff.