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Classified Conference of the KU Libraries

July 10, 2002


Present: Mary Ann Baker (Chair), Helen Krische Dee (Vice-Chair), Kurt Blythe (Secretary), Jesse Bryson (Group I Rep.), Kevin Fussel (Group II Rep.), Janet Revenew (Group III Rep.), Lynn Koenig (Group IV Rep.), Sue Hewitt, Ela Choromanska, Denise Swartz, and special guests: Stella Bentley and Sandy Gilliland

Meeting Time
CCEB will hereafter meet every 2nd and 4th Wednesday of the month from 1 p.m. - 2:30 p.m. A fixed location for the meetings remains to be established.

Watson Break Room Bulletin Board
The bulletin board established in the Watson Break Room by Janet Revenew for greater ease in non-work related communications between Classified staffers has received little to no feedback. It may be presumed that no feedback is better than negative feedback.

CCEB Meetings with Dean
Mary Ann Baker and Helen Krische Dee, in their respective capacities as Chair and Vice-Chair of the CCEB will meet with Dean Stella Bentley on the 3rd Monday of every month at 2 p.m. This program will begin in August, as Mary Ann and Helen will meet with Dean Bentley for the month of July on Friday, the 12th.

Reporting of Changes in Classified Staff
Mary Ann will check with the Library Administrative Office for a report of any changes in the makeup of the Classified staff of the Libraries, which may then be reported to Helen, who will, in turn, report to CCEB and make the necessary changes in the web-list.

Committee Liaison
Helen, in her capacity as committee liaison, will check with committees once a month for reports, which may then be consolidated. She will then make all reports available to CCEB and add to CCEB agendas the planned visitations of any committee reps.

Commendation Letters
Jana Borchardt and Nancy Hawkins will continue to write commendation letters to supervisors of CC committee participants.

Charges and Volunteers for Committees
Mary Ann Baker will draw up a list of agreed-upon charges and volunteers for the various committees that CCEB is responsible for communicating with.

Dean Bentley's Presentation
1) Disbursement of Staff Development Funds
Dean Bentley has proposed that the Library Administrative Office disburse the funding for staff development and training. Therefore, the Staff Development Committee is now charged with paying more attention to the development of projects that are in line with their mandate, while supervisors shall now act as the primary granters of permission for Classified staffers who wish to engage in work-related travels. The Dean anticipates spending more money on travel within the framework of this streamlined process. While funds are, of course, finite, the Dean foresees no significant trouble in securing permission for valid travel. In the case of a perceived illegitimate negative from a superior, the Classified staff member is advised to carry his/her request further up the management chart.
2) Release Time for Continuing Education
Dean Bentley has pledged to encourage the Management Group to be liberal in the granting of release time to staff members who wish to further their educations. This liberality should not be restricted to courses only offered through the University. Perhaps of greatest significance - participation in any relevant classes, workshops, conferences, or seminars should not require the staff member to make up time missed from his/her daily tasks.
3) Miscellaneous
Given the current budget, a Staff Development Training Officer is not viewed as a high priority.
Dean Bentley will check on the procurement of more campus phones for Watson Library.
Sandy's Presentation

 

The State is currently reviewing Classified job specifications. Sandy is serving on the review committee. Their primary focus will be to update job descriptions to a level on a par with common usage (e.g., note the need for technology proficiency). An examination of the pay rate will follow at a later time. Sandy will ask a few Classified staff members to help review the specs after the State's group has come up with them. Sandy has further proposed the creation of a Library Asst. IV position, but this seems unlikely to happen as the State is interested in cutting down on the number of levels of positions in general.