The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, July 12, 2012, 10:00-11:30
Art & Architecture Rm. 104

Present: Robert Szabo (former interim chair), Julie Woodrick (Chair), Sharon Riley (Vice-chair), Kristin Zachrel (Secretary), Adam Reilly (Group 1), Laura Skarka (Group 2), Jill Mignacca (Group 3)

Absent: None

Group Reports

Group 1 (Adam):

• Voyager server updates happening at the end of July.

Group 2 (Laura):

• Room 210 will be getting new paint and carpet starting on July 23rd. It is estimated to take about 2 weeks to complete.
• Room 210 will have a potluck next week.

Group 3 (Jill):

• Anschutz:
  • Re-carpeting the 4th floor in advance of new computer workstation furniture being installed.
  • New area in 1 North has been re-carpeted in advance of the Librarie's microform collections moving into Anschutz starting next week.
• Annex:
  • The Annex is nearly full. They started putting up shelves in the new section. They estimate it will be functional in mid-August.

Committee Reports

Support Staff Senate:

• No one in the Libraries contacted Mary Ann about joining the Senate. We can contact any of the Senate representatives for updates.
• Details about getting involved with USS Senate:
  • One may need to enter as an at-large member and then move into the appropriate EEO category when there’s an opening.
  • USS Senate meetings are usually 1.5 hours once a month and each senator serves on either a USS Senate committee, which may meet for an hour a month or on the University Senate, meetings of which last from either 20 minutes to an hour once a month (fall semester) or twice a month (spring semester).  Those are the committee commitments.

  • There might need to be time for reading materials ahead of time, processing committee or Senate work.  It can vary quite a bit.  If one is voted to serve on the executive committee of either the USS Senate or the University Senate, that adds the possibility of 1-3 more meetings per month.  The USS Senate hasn’t been meeting in the summer but holding a half day retreat to consider committee charges for the coming academic year is usual. 

University Committee on Libraries: Nothing to report.

Mentoring Committee: Nothing to report.

LOSCD: Nothing to report.

Meeting Updates

Dean's KULSS Meeting: Haven't met yet.

Concerns to Bring up to the Dean:

• General meeting
  • Lorraine's discussion of Strategic Plan & Org Review at the meeting (how long will she need?)
  • Date/Time?
  • Venue: 503A&B?
  • Food Budget? Potluck?
  • See if Dean encourage attendance.
• Probationary periods
• USS Work Group going away - talk with Mike about what this means for us.

Miscellaneous

• Julie made a new agenda template and will try to send them out on the Tuesday before our meetings.
• Toasters for the Watson & Anschutz break rooms have been back ordered again.
• Some people are commenting that there's no longer any furniture to take naps on in the Watson break room. We will ask about this.
• General Meeting:
  • Duration: 1 hour?
  • PowerPoint presentation of accomplishments, goals, new Exec members (Kristin).
  • Mention that there will be food in the announcement.
  • Send agenda in announcement.
  • Do Survey Monkey of interests for staff development activities.

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting)

• HREO EEO Categories
• Work with LFPA to change the language for the Dean's 5-Year Review Committee to include a Support Staff member.

Next Meeting: Thursday, August 2nd, 10:00-11:00 at Watson 503B.