The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, January 21, 11:00-12:00
Watson 503B

Present: Julie Warrick (chair), Nancy Hawkins (vice-chair), Kristin Zachrel (secretary), Kyle Sederstrom (Group 1), Adam Reilly (Group 2)

Absent: Sheila Orth (Group 3), Meredith Huff (Group 4)

Previous Meeting's Action Items

Julie: Emailed Gene about the reservation. She will get back to him with more specifics about the approximate size of the group (anticipated attendance), technical needs (computers, projectors, etc.), and catering.
-Emailed Tami who was interested in doing a presentation on social networking. She advised that Sarah would also be good to contact because she does networking that is more specific to the libraries. (Julie will contact her).

Nancy: Contacted Tracy who agreed to do a presentation at the workshop.

March 17 (Wednesday) is confirmed.

Group Reports

Group 1 (Kyle): Nothing to report.

Group 2 (Adam):
-Government Documents processing for the Annex had a celebration for finishing the Y4 I-J call number range.
-No department meeting since November.
-Unit meeting will be held on January 21 - maybe more to report at the next meeting.

Group 3 (Sheila):
-Happy to have the students back; they're getting a lot accomplished.
-Center for Scholars is finished and it looks very nice. Some rooms have white boards and some have glass boards for writing. The focus of this space will be faculty and graduate research. Not sure yet who will be moving into this space.

Group 4 (Meredith):
-New addition in Murphy had a leak in the roof (a 5 bucket leak to be precise).
-New lectern for smart classroom still needs to be hooked up in Music.
-Bailey Pike, intern, is doing a practicum for an MLIS from the University of Illinois.
-Preservation is taking over the conservation lab space in Spencer.
-The sound archive will be moved to Anschutz (near the maps) by June; the Theatre department will be taking over this space. There is concern about maintaining the integrity of the materials of the archive during the transfer to Anschutz.

Committee Reports

Support Staff Senate:
-Discussed participation with the KS Legislative Day, an event where employees go to the Capitol in Topeka and voice support for higher education and state employees.
-Chancellor attended the Senate's December meeting. She reiterated her main initiatives and discussed her travels around the state. SenEx expressed appreciation for the university's proactive approach to help staff keep their positions within the university.
-Informed the Chancellor that 30% of support staff do no have ready access to computers/email.
-Heard form representatives of the Kansas City Corporate Challenge and voted to support them with $200 of SenEx budget.

University Committee on Libraries: Haven't met yet. Committee is getting schedules together to call a meeting soon.

Planning & Resources Committee (PRC): Met January 20.
-Charged LFPA to report their actions for the year. There is some concern this charge seems a little like a watchdog, but it's really just about getting information to give to the Assistant Deans. USS & KULSS haven't been requested to report anything.
Tour planned for the Medical Center on April 9. A save-the-date email was sent out. Group leaders should send this out to their groups for potential interest in going.

Mentoring Committee:
- Trying to continue what was established last year and to revive leaders of the interest groups.
-Continuing Community of Interest
-Advanced Degrees (Meredith is the chair) - is anyone interested? Is anyone interested in sound archive degree/work?

Meeting Updates

Dean's Council (next 1/22): Meeting tomorrow.

Management Council (next 2/?): Haven't met yet.

Dean's KULSS (next 2/2): Haven't met yet.

Concerns to bring up with the Dean:
- Need to discuss budget for workshop.
- Ask Dean to encourage attendance.

Staff Lounge (Watson): There was discussion dating back to 2004 about making improvements to the staff lounge and some improvements were made. More recently the tables were fixed.

Workshop Logistics: Perhaps call it an event instead of a workshop.
-Consider scheduling Tracy Russo as the opening speaker. She'll probably need overhead equipment.
-St. Patrick's Day theme: green name tags, etc.
-Estimating around 50 people to attend (for reserving the room) - try to reserve Alderson Auditorium.
-Will probably need a computer and a projector for the speakers.
-Get information about catering breakfast (coffee, pastries, fresh fruit) - find out what they offer determine if it will fit in our budget.
-Maybe supply some pens and paper but cannot supply for everyone - no budget for freebies.
-Time: 8:30-noon (8:30-9:00 for breakfast; presentations begin at 9:00).

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting)

-Grievance Committee Task Force / Action on hold

Next Meeting: February 4, 11:00-12:00, Spencer (Music as a backup if Spencer isn't available).