KULSS Executive Meeting
Thursday, December 3, 10:30-12:00
Spencer Research Library

Present: Julie Warrick (chair), Nancy Hawkins (co-chair), Kristin Zachrel (secretary), Adam Reilly (Group 2), Sheila Orth (Group 3), Meredith Huff (Group 4)

Absent: Kyle Sederstrom (Group 1)

Previous Meetings Action Items

Spring Conference:
-Find out about the budget for the conference.
-Maybe have a technology workshop: Outlook (how to manage your mailbox). Julie to pursue Technology speaker.
-Possible speaker: Communications Studies faculty member - Tracy Russo. Nancy pursuing.
-Games went over well last year. Idea for this year to have a charades game (divide into teams, each team will be assigned a theme and the idea is to guess what the theme is).
-What do the groups think?

Other:
There used to be monthly potlucks in Room 210; is there any interest in starting these up again?

Group Reports

Group 1 (Kyle): Nothing to report.

Group 2 (Adam): Nothing to report.

Group 3 (Sheila): Nothing to report.

Group 4 (Meredith): Robert Szabo took away the chairs behind the desk in Anschutz so the student workers will pay better attention.

Committee Reports

Support Staff  Senate:
-Furlough policy has gone public. For details see https://documents.ku.edu/policies/provost/Furlough.htm.
-Many thanks to John Stratton who keeps the libraries well informed on current issues.

University Committee on Libraries:
-Chuck Marsh reported on the responses of faculty, staff, and students from his open meetings. There were several comments about the inefficiency of the libraries relationship with IT. In Marsh's summary he notes that this connection should be reconsidered and the libraries and IT should be separate again. For the summary report see http://www2.ku.edu/~unigov/Libr10it.shtml.

Planning & Resources Committee (PRC):
-Parents Campaign requests: recommendations for approval are going to be made to the Dean's Council (1. DVD collection for Susan Craig & International Encyclopedia of Human Geography for Scott McEathron.  2. Digital microfilm scanner for Watson.  3. Gray-scale scanner for Spahr.  4. Judith Emde requested 2 additional Sony eBook readers (PRC is recommending 4 because the price has come down and this would allow 2 for Watson and 2 for Anschutz). 
-Parents Campaign rejections: the request for rolling book carts was rejected because there are hand baskets available for use in Watson.
-Meredith Huff is now officially on the PRC committee.
-Leadership group is discussing the library tours subcommittee. There is talk of having a tour of KU Medical Center in the Spring & a tour through Preservation
-Day on the Job at KU (for Emporia SLIM students): making plans for this event in the January meeting. Considering inviting students and staff interested in pursuing a degree in Library Sciences to this event.
-Discussed Strategic Directions.
-Discussed new responsibility of the McCorison Rosenbloom Teaching Award and who should receive the award.

Mentoring Committee: Hasn't met yet.

Meeting Updates

Dean's Council (next 12/4):
-Last met in October. Discussing PRC and the Parents Campaign in the next meeting.

Management Council: Wednesday, 11/18/09 (Word document)
-Holiday Party December 11 from 1:30-3:00 in Watson. Administration is hosting the party this year. Lars Leon is responsible for recruiting the talent. Discussion of who should host this party in the future. John Brandau had the idea of implementing a Duty Roster for all the events so there would be a record of who was responsible for what over the years.
-Potluck vs. catering: which is preferred?
-Welcomed Beth Whittaker.
-Chancellor is now on the OCLC board.
-Dean's student award for excellence (co-chairs are Robert Szabo and Jeromy Horkman).
-Mini retreats should start soon.
-Discussed Strategic Directions.
-Noise Management: action resulting from the LibQual survey. Designating quiet, group study, and cell phone zones. New signs have been posted to make it easier to enforce. There is concern about having consistent enforcement, how to get students at the desk to enforce this, and who should enforce this.

Dean's KULSS Meeting: Haven't met yet.

Concerns to Bring up with the Dean: None yet.

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting)

• Grievance Committee Task Force / Action on hold

Next Meeting: December 17th at Milton's in the Kansas Union