The University of Kansas Libraries

KU Libraries Support Staff

KULSS Executive Meeting
Thursday, April 21, 2011, 10:00-11:30
Anschutz 305

Present: Jill Becker (Chair), Kristin Zachrel (Secretary), Adam Reilly (Group 1), Julie Warrick (Group 2), Robert Szabo (Group 3)

Absent: Meredith Huff (Vice-Chair)

Previous Meeting's Action Items

Group Reports

Group 1 (Adam): Cataloging had their Spring potluck yesterday.

Group 2 (Julie): Room 210 will have a potluck next week.

Group 3 (Robert):

• Monday (at Watson) & Tuesday (at Anschutz) from 7-11pm library and writing center staff will be available to assist students with their papers. There will be healthy snacks available for students at the Undergraduate Research & Writing Night.
• Someone stole the Spahr Library sign from the building. It was just before the Provost came for a visit so staff had to improvise a sign.
• Anschutz is still working on the bookeye scanner for ILL but hope to make some gains today.
  
  

Committee Reports

Support Staff Senate: Report from Mary Ann Baker:

• We’ve have some new folks on the USS Senate but we still have some openings.  Folks can contact me if they have questions about joining the Senate and becoming a Senator.
• I hope one and all are letting their legislators know how they feel about the fiscal year 2012 budget proposals for the state of KS, about KPERs, etc., but not on state time or on state equipment.  It’s also very good to contact friends and family members outside of this area (but still in KS) who are supportive of what you would like to have happen in the legislature and have them write their own legislators in support. 
• The USS Senate had its internal elections (treasurer, secretary, SenEx rep, committee chairpersons, EEO reps and University Senate reps) last week and good/bad news, I was reelected to be the SenEx rep from the USS Senate.  We’ve got a new webmaster who, as soon as she finds time, will be sprucing up our website.
• The USS Senate Code approved by you, the Electorate, is now being vetted by the KU administration offices of the Provost, General Counsel, etc.

• The University Senate (US) and its Executive Committee have been working on various academic policies and procedures (credit/no credit policy, academic misconduct policy, grade replacement policy in repeat courses, etc.)  At the US meeting next week, we will vote on a proposal for Increased Staff Representation on University Governance Committees.  If approved, USS will have one more representative on each of these US committees:  Athletics, Organization & Administration, and International Affairs.

University Committee on Libraries: Nothing new to report.

Mentoring Committee: Lorraine asked about the status of this committee at the Dean's KULSS meeting.

Libraries Organizational Staff Development Committee (LOSDC): Nothing to report.

Meeting Updates

Management Council (next mtg: 5/18): Minutes from the April 19, 2011 meeting.

• Dean Haricombe gave an update: There was a meeting for the strategic planning steering committee. More information on this will be available on the provost’s website soon.
• Lorraine was meeting with the Provost on Tuesday to propose 2 new library positions (Distance Education Librarian and a 1st Year Experience Librarian). These positions have not been approved yet. Some of the strategic planning directions align with these positions.
• Susan Craig asked for a future agenda item to get an update for how IT currently relates to the libraries & where we fit in their priorities.
• There will be a pre-meeting for the people who are on the groups to meet with the consultants who are coming in May.
• Lars gave an LAC update: There are action groups working on recommendations that came out of their meeting with various groups. There is now a link for LAC on the intranet where the action group notes are located.
• Kim Glover reported on the Distance Education Task Force. There is now a draft for the KU Libraries Distance Education Plan so that the Libraries can be prepared to support this kind of program. (Jill will check to see if this is online anywhere).
• Jen Church-Duran talked about service philosophy. Our service quality statement is more for face-to-face interactions but there is a modified statement that is more comprehensive.
• Jen & Deb Ludwig discussed scenario planning for ARL workshops. These are scenarios that ARL came up with & the idea is what can we do now to prepare for various scenarios?
  
  

Dean's KULSS (next mtg: May 3):

• We informed the Dean that there is not a USS person on her 5 year review committee. She was aware of this & had already asked about it. KULSS is going to work to remedy that for next time.
• Lorraine was pleased with the budget for the workshop and was thrilled with the work we did & congratulated us. While we did spend $728.38 it was basically for food. We utilized existing programs & people that didn’t cost any additional money.
• She asked if there are any concerns since there haven’t been any for awhile.
  
  

Concerns to Bring up with the Dean: Nothing

FY12 Elections:

• Elections for next year's KULSS Executive Board will be held in June and the new Board would start on July 1.
• We'll start with nominations and see who is interested in serving next year. Jill will send an email to kulss-l to find out if anyone is interested in any of these positions. The current Board should also mention it to people too.
• We will add some time to the agenda for the next meeting to answer questions about elections or serving on committee.
• Of the current Board Meredith will not be involved next year, but Kristin, Robert, Jules, Adam, and Jill are interested in staying.

General Meeting: We'll hold this meeting in July when we have a new Executive Board.

SSEYA: Jill will send out an email to nominate staff for the award. The deadline is May 6th.

EEO Job Categories & Titles: Information about Library Assistants/Associates being classified as Secretarial/Clerical instead of Paraprofessional was cited in the Senate election form that Mary Ann sent out. Jill will send this to Mike again and ask about the categories being incorrect.

Library Staff Picnic: Find out what's scheduled before reserving the park and perhaps we should do a survey to determine if faculty and staff have any interest in coming. The turnout was pretty good 2 years ago but very poor last year. Perhaps we should have the picnic every other year instead of annually.

Action Items for Next Meeting

Parking Lot
(Items to be aware of for the future, not necessarily discussed in current meeting)

• Elections
• General Meeting
• Staff picnic
  
  

Next Meeting: May 5, 10:00-11:30 at Watson 503b.