banner

 logo
2006-2007 Instructions | Libraries in the ARL Data Files, 1992-98 | CEAL Statistics Database

 

Instructions for 2006-2007 Online Forms

2007 Online input/edit time frame: October 8 - December 15, 2007
A printed copy of annual statistics will be published in the Journal of East Asian Libraries Feb. 2007 issue.

General Instructions:

Definitions of the statistical categories used in this questionnaire are based on American National Standard for Library and Information Sciences and Related Publishing Practices-Library Statistics Z39.7-1995. The questionnaire assumes a fiscal year from July 1, 2006 to June 30, 2007. Please do not use decimals unless instructed otherwise. All figures should be rounded to the nearest whole number. Non-CJK items in this survey refer to materials in non-CJK languages. All currencies should be converted to US dollars. Please cooperate with all branch libraries and report one combined library statistics for each institution. An exception is given for law libraries. If an appropriate entry is zero or none, use 0. Please use the automatic sum functions that are supplied by the application. Leave all Subtotals and Totals BLANK.
  

CEAL Statistics Database (online forms): http://www.lib.ku.edu/ceal/

 
  • Libraries that have participated in the statistical survey since 1999 have your library name already in the pull-down list. Choose your library name from the list, and enter your own password from last year. You can change your password once you get into your library form page, and scroll down to the bottom where the Administrative Form is located. Library survey coordinators should contact Fung-yin Kuo Simpson (fyks@uiuc.edu) to obtain old password information.
  • Libraries that wish to establish new accounts in order to participate in CEAL annual statistics should contact Vickie Doll (vdoll@ku.edu).
  • Consult Calvin Hsu (ch8xy@virginia.edu) for all other questions concerning forms and data input.
    •
 

FAQ for online forms http://www.lib.ku.edu/ceal/stat/20012002/CEAL%20_StatQA2001.pdf

 

Entry Form (listed in sequence of tables published in JEAL)

Note: The application will calculate all Subtotals (bold fields) automatically if you leave them BLANK (zero "0" is not a blank value). When you change a previous input, you need to BLANK out the previous total or Subtotal for the application to re-calculate a new total. Although you can supply your own totals, it is best to use the automatic calculation feature for data integrity.

Canadian currency needs to be converted into U.S. Dollars.

 

Total Volume Holdings Form

Monographic Acquisitions Form

Serials Subscriptions and Non Purchased Serials Form (title counts)

Holdings of Other Materials Form

Unprocessed Backlog Materials Form (volumes or pieces)

Fiscal Support Form

Personnel Support Form

Public Services Form

Electronic Resources Form (rev. 2005)

Administrative Form

Library Information Form (update library Information)

Change Password

Total Volume Holdings Form

Previous monographs and bound serials holdings held by the libraries will be supplied by the CEAL database. (New 2005- )

The same datasets can be found at http://www.lib.ku.edu/ceal/Stat/20052006/cealstat05_06.pdf (Table 1). New libraries and libraries that didn't participate in year 2005-2006, will need to fill out the data according to your collection information.

(Include duplicates and bound volumes of periodicals. For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered cataloged. Exclude microforms, maps, non print materials, and un-cataloged items.)

See the ANSI Z39.7-1995 definition for volume as follows:

Volume. A single physical unit of any printed, typewritten, handwritten, mimeographed, or processed work, distinguished from other units by a separate binding, encasement, portfolio, or other clear distinction, which has been cataloged, classified, and made ready for use, and which is typically the unit used to charge circulation transactions. Either a serial volume is bound, or it comprises the serial issues that would be bound together if the library bound all serials.

Volumes added:
Include only volumes cataloged, classified, and made ready for use.

**The values of 01-05 are obtained from CEAL Database (if available). ** (new 2005- )
01. Previous Chinese*: (integer amount e.g. 70)
02. Previous Japanese*: (integer amount e.g. 70)
03. Previous Korean*: (integer amount e.g. 70)
04. Previous NonCJK: (integer amount e.g. 70)
05. Previous Subtotal*: (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
06. Added Chinese
07. Added Japanese
08. Added Korean
09. Added NonCJK
10. Added Subtotal: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. Withdrawn Chinese
12. Withdrawn Japanese
13. Withdrawn Korean
14. Withdrawn NonCJK
15. Withdrawn Subtotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. Grand Total: (05 + 10 - 15) Leave the field BLANK and the application will sum up the total.

 Monographic Acquisitions Form

Note: This form is primarily concerned with volumes purchased rather than volumes received or cataloged.

Monographic volumes purchased:
Report number of titles (if available) and volumes purchased. Include all titles and volumes for which an expenditure was made during the report year, including titles and volumes paid for in advance but not received during the fiscal year. Include monographs in series and continuations.

01. Purchased Title Chinese: (integer amount e.g. 70)
02. Purchased Title Japanese: (integer amount e.g. 70)
03. Purchased Title Korean: (integer amount e.g. 70)
04. Purchased Title NonCJK: (integer amount e.g. 70)
05. Purchased Title Subtotal: (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
06. Purchased Volume Chinese:
07. Purchased Volume Japanese:
08. Purchased Volume Korean:
09. Purchased Volume NonCJK:
10. Purchased Volume Subtotal: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. NonPurchased Title Chinese: Gift titles
12. NonPurchased Title Japanese: Gift titles
13. NonPurchased Title Korean: Gift titles
14. NonPurchased Title NonCJK: Gift titles
15. NonPurchased Title Subtotal:(11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. NonPurchased Volume Chinese: Gift volumes and Bindery returned periodical added volumes
17. NonPurchased Volume Japanese: Gift volumes and Bindery returned periodical added volumes
18. NonPurchased Volume Korean: Gift volumes and Bindery returned periodical added volumes
19. NonPurchased Volume NonCJK: Gift volumes and Bindery returned periodical added volumes
20. NonPurchased Volume Subtotal: (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.
21. Title Total :(05 + 15) Leave the field BLANK and the application will sum up the total.
22. Volume Total: (10 + 20) Leave the field BLANK and the application will sum up the total.

Serials Form

Report the total number (in title) of subscriptions. Include duplicate subscriptions. Exclude monographic and publishers' series.

See the ANSI Z39.7-1995 definition for serial as follows:

Serial. A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This definition includes periodicals, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.

01. Purchased Chinese (integer amount e.g. 70)
02. Purchased Japanese (integer amount e.g. 70)              
03. Purchased Korean (integer amount e.g. 70)                  
04. Purchased NonCJK (integer amount e.g. 70)                
05. Purchased Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Serials Not purchased:
If separate counts of non-purchased and purchased serials are not available, report only the total number (titles) of current serials subscribed and received on line 15, and others "0".

06. Non Purchased Chinese
07. Non Purchased Japanese
08. Non Purchased Korean
09. Non Purchased NonCJK
10. Non Purchased Total (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. Total Chinese (01 + 06) Leave the field BLANK and the application will sum up the total.
12. Total Japanese (02 + 07) Leave the field BLANK and the application will sum up the total.
13. Total Korean  (03 + 08) Leave the field BLANK and the application will sum up the total.
14. Total NonCJK (04 + 09) Leave the field BLANK and the application will sum up the total.
15. Grand Total (05 + 10) Leave the field BLANK and the application will sum up the total.

Holdings of Other Materials Form

The Computer files have been included in the new Electronic Resources Form since 2001.

Microforms:
Report the total number of physical units: reels of microfilm, microcards, microprint and microfiche sheets.

01. Microform Chinese: (integer amount e.g. 70)
02. Microform Japanese: (integer amount e.g. 70)                  
03. Microform Korean: (integer amount e.g. 70)
04. Microform NonCJK: (integer amount e.g. 70)
05. Microform Subtotal (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Cartographic and graphic materials:
Include the number of pieces of two- and three- dimensional maps and globes. Include satellite and aerial photographs and images. Include the number of pieces of prints, pictures, photographs, slides, transparencies, film strips, and the like.

06. Graphic Chinese                                      
07. Graphic Japanese                                    
08. Graphic Korean                                      
09. Graphic NonCJK                                      
10. Graphic Subtotal  (06 + 07+ 08 + 09) Leave the field BLANK and the application will sum up the total.

Audio, film and video materials:
Include the number of pieces of audio cassettes, sound discs, audio compact discs, reel-to-reel tapes, and other sound recordings. Include the number of pieces of motion pictures, video cassettes, video laser discs, and similar visual materials.

11. Audio Chinese                                       
12. Audio Japanese                                      
13. Audio Korean                                          
14. Audio NonCJK                                        
15. Audio Subtotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. Video Chinese                                        
17. Video Japanese                                      
18. Video Korean                                          
19. Video NonCJK                                        
20. Video Subtotal: (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.
21. DVD Chinese
22. DVD Japanese
23. DVD Korean
24. DVD NonCJK
25. DVD Subtotal: (21 + 22 + 23 + 24) Leave the field BLANK and the application will sum up the total.
26. Other Holdings Total : ( 05 + 10 + 15 + 20 + 25 ) Leave the field BLANK and the application will sum up the total.

Unprocessed/Backlog Form

Report only number of volumes, pieces, etc. that are backlogged. Include materials in all formats.

 01. Unprocessed Chinese: (integer amount e.g. 70)             
02. Unprocessed Japanese: (integer amount e.g. 70)               
03. Unprocessed Korean: (integer amount e.g. 70)                      
04. Unprocessed NonCJK (integer amount e.g. 70)
05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Fiscal Support Form

    Report all funds that come to the library from the regular institutional budget, and from sources such as research grants, endowments, and East Asian programs support for acquisition of library materials. Please round figures to the nearest dollar. Convert Canadian currency to U.S. dollars.
Appropriations:
Report funds from the library for monographs, serials, and other materials for CJK and non-CJK languages. If figures for specific language areas are not available, report only in total.

01. Chinese Appropriations Monographic (currency amount e.g. 123.50, 7600.70)      
02. Chinese Appropriations Serial (currency amount e.g. 123.50, 7600.70)
03. Chinese Appropriations Other Materials (currency amount e.g. 123.50, 7600.70)
04. Chinese Appropriations Electronic Resources (currency amount e.g. 123.50, 7600.70)
05. Chinese Appropriations Total (01 + 02 + 03 +04) Leave the field BLANK and the application will sum up the total.                                                                                                 
06. Japanese Appropriations Monographic                                      
07. Japanese Appropriations Serial                                                  
08. Japanese Appropriations Other Materials
09. Japanese Appropriations Electronic Resources
10. Japanese Appropriations Total (06 + 07+08 +09) Leave the field BLANK and the application will sum up the total.
11. Korean Appropriations Monographic                                          
12. Korean Appropriations Serial                                                    
13. Korean Appropriations Other Materials                                                  
14. Korean Appropriations Electronic Resources
15. Korean Appropriations Total (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. NonCJK Appropriations Monographic                                        
17. NonCJK Appropriations Serial                                                    
18. NonCJK Appropriations Other Materials                                                  
19. NonCJK Appropriations Electronic Resources                                                  
20. NonCJK Appropriations Total (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.
21. Total Appropriations (05 + 10 + 15 + 20) Leave the field BLANK and the application will sum up the total.

Endowments:
Report funds from endowments. If figures for specific area studies are not available, report only total.

<>22. Endowments Chinese
23. Endowments Japanese
24. Endowments Korean
25. Endowments Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.

Grants:
Report funds from grants. If figures for specific area studies are not available, report only total.

26. Grants Chinese
27. Grants Japanese
28. Grants Korean
29. Grants Total (26 + 27 + 28) Leave the field BLANK and the application will sum up the total.

East Asian program support:
Report funds from East Asian program. If figures for specific area studies are not available, report only total.

30. East Asian Program Support Chinese
31. East Asian Program Support Japanese
32. East Asian Program Support Korean
33. East Asian Program Support Total (30 + 31 + 32) Leave the field BLANK and the application will sum up the total.
34. Total Acquisitions Budget (21 + 25 + 2