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2001-2002 Instructions | Libraries in the ARL Data Files, 1992-98 | CEAL Statistics Database

Instructions for 2001-2002 Online Forms (rev. Dec. 4, 2002)

FY 2001-2002 Online input/edit time frame:  Oct. 16 - Dec. 27, 2002.
A printed copy of annual statistics will be published in the Journal of East Asian Libraries Feb. 2003 issue.

 

General Instructions: 

Definitions of the statistical categories used in this questionnaire are based on American National Standard for Library and Information Sciences and Related Publishing Practices-Library Statistics. Z39.7-1983. (New York, American National Standards Instititute, 1983.) The questionnaire assumes a fiscal year from July 1, 2001 to June 30, 2002. Please do not use decimals unless instructed otherwise. All figures should be rounded to the nearest whole number. Non-CJK items in this survey refer to materials in non-CJK languages. All currency should be converted to US dollars. Please cooperate with all branch libraries and report one combined library statistics for each institution. An exception is given for law libraries. If an appropriate entry is zero or none, use 0. Please use the automatic sum functions that are supplied by the application. Leave all SubTotals and Totals BLANK.  

CEAL Statistics Database : http://www.lib.ku.edu/ceal

  • Libraries that have participated in the statistics survey since 1999 have your library name already in the pull-down list. Choose your library name from the list, and enter your own password from last year. You can change your password once you get into your library form page, and scroll down to the bottom where the Administrative Form is located. Library survey coordinator should contact Fung-yin Kuo Simpson (fyks@uiuc.edu) to obtain old password information.
  • Libraries that wish to establish new accounts in order to participate in CEAL annual statistics should contact Vickie Doll (vdoll@ku.edu)

Entry Form (listed in sequence of tables published in JEAL)

Monographic Acquisitions Form

Total Volume Holdings Form  

Holdings of Other Materials Form  

Serials Subscriptions and Non Purchased Serials Form (Titles)

Unprocessed Backlog Materials Form (volumes or pieces)

Fiscal Support Form (rev. Dec. 3, 2002)

Personnel Support Form 

Public Services Form 

Electronic Resources Form (rev. Dec. 3, 2002)

Administrative Form

Library Information Form (update library Information)

Change Password

Monographic Acquisitions Form

see the ANSI Z39.7-1983 definition for volume as follows:

    a physical unit of any printed, typewritten, handwritten, mimeographed, or processed work contained in one binding or portfolio, hardbound or paperbound, that has been cataloged, classified, and made ready for use.
Note:  Each unit/fascicle (ts'e, satsu ?) in traditional format or contained in a case is counted as one volume
Include duplicates and bound volumes of periodicals. For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered classified. Exclude microforms, maps, nonprint materials, and uncataloged items.
Volumes added. Include only volumes cataloged, classified, and made ready for use.
    Monographic volumes purchased.
    Report number of titles (if available) and volumes purchased. Include all titles and volumes for which an expenditure was made during the report year, including titles and volumes paid for in advance but not received during the fiscal year. Include monographs in series and continuations.

    Note: This question is concerned with volumes purchased rather than volumes received or cataloged.
01. Purchased Title Chinese: integer amount e.g. 70
02. Purchased Title Japanese: integer amount e.g. 70
03. Purchased Title Korean: integer amount e.g. 70
04. Purchased Title NonCJK: integer amount e.g. 70
05. Purchased Title SubTotal: (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
06. Purchase Volume Chinese:
07. Purchased Volume Japanese:
08. Purchased Volume Korean:
09. Purchased Volume NonCJK:
10. Purchased Volume Sub Total: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. NonPurchased Title Chinese: Gift titles
12. NonPurchased Title Japanese
13. NonPurchased Title Korean
14. NonPurchased Title NonCJK
15. NonPurchased Title SubTotal:(11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. NonPurchased Volume Chinese: Gift volumes and Bindery returned periodical added volumes
17. NonPurchased Volume Japanese
18. NonPurchased Volume Korean
19. NonPurchased Volume NonCJK
20. NonPurchased Volume SubTotal: (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.
21. Title Total :(05 + 15) Leave the field BLANK and the application will sum up the total.

22. Volume Total: (10 + 20) Leave the field BLANK and the application will sum up the total.

Total Volume Holdings Form
Previous Monographies and Bound Serials Holdings Held by the library can be found at http://www.lib.ku.edu/ceal/Stat/20002001/cealstat00_01.pdf (pp. 1-3, Table 1)
01. Previous Chinese*: (integer amount e.g. 70)
02. Previous Japanese*: (integer amount e.g. 70)
03. Previous Korean*: (integer amount e.g. 70)
04. Previous NonCJK: (integer amount e.g. 70)
05. Previous Sub Total*: (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
06. Added Chinese
07. Added Japanese
08. Added Korean
09. Added NonCJK
10. Added Sub Total: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. Withdrawn Chinese
12. Withdrawn Japanese
13. Withdrawn Korean
14. Withdrawn NonCJK
15. Withdrawn Sub Total: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. Grand Total*: (05 + 10 - 15) Leave the field BLANK and the application will sum up the total.

  

Holdings of Other Materials Form

The Computer files have been included in the new Electronic Resources Form since 2001.
 Microforms. Report the total number of physical units: reels of microfilm, microcards, microprint and
microfiche sheets.   
01. Microform Chinese: (integer amount e.g. 70)
02. Microform Japanese: (integer amount e.g. 70)                    
03. Microform Korean:  (integer amount e.g. 70) 
04. Microform NonCJK:  (integer amount e.g. 70)
05. Microform SubTotal (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.  
Cartographic and graphic materials: 
Include the numbers of pieces of two- and three- dimensional maps and globes.  Include satellite and aerial photographs and images. Include the number of pieces of prints, pictures, photographs,
ides, transparencies, film strips, and the like.
 
06. Graphic Chinese                                      
07. Graphic Japanese                                    
08. Graphic Korean                                       
09. Graphic NonCJK                                      
10. Graphic SubTotal  (06 + 07+ 08 + 09) Leave the field BLANK and the application will sum up the total.
 
Audio, film and video materials.
    Include the number of pieces of audio cassettes, phono discs, audio compact discs, reel-to-reel tapes, and other sound recordings. Include the number of pieces of motion pictures, video cassettes, video laser discs, and similar visual materials.
11. Audio Chinese                                         
12. Audio Japanese                                       
13. Audio Korean                                          
14. Audio NonCJK                                         
15. Audio SubTotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. Video Chinese                                         
17. Video Japanese                                       
18. Video Korean                                          
19. Video NonCJK                                         
20. Video SubTotal:  (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.
21. DVD Chinese
22. DVD Japanese
23. DVD Korean
24. DVD NonCJK
25. DVD SubTotal: (21 + 22 + 23 + 24) Leave the field BLANK and the application will sum up the total.

26. Other Holdings Total :  ( 05 + 10 + 15 + 20 + 25 ) Leave the field BLANK and the application will sum up the total. 

Serials Form

Report the total number in title of subscriptions. Include duplicate subscriptions.
Exclude monographic and publishers' series. 
A serial is: a publication issued in successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals, newspapers, annuals (reports, yearbooks, etc.), memoirs, proceedings, and transactions of societies.
01. Purchased Chinese  (integer amount e.g. 70)                
02. Purchased Japanese (integer amount e.g. 70)               
03. Purchased Korean  (integer amount e.g. 70)                  
04. Purchased NonCJK (integer amount e.g. 70)                 
05. Purchased Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.
Serials: Not purchased. 
If separate counts of non-purchased and purchased serials are not available, report only the total Number (Titles) of current serials subscribed and received on line 15, and others “0” 
06. Non Purchased Chinese                        
07. Non Purchased Japanese                      
08. Non Purchased Korean                          
09. Non Purchased NonCJK                        
10. Non Purchased Total (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
                                                                 
11. Total Chinese (01 + 06) Leave the field BLANK and the application will sum up the total.     
12. Total Japanese (02 + 07) Leave the field BLANK and the application will sum up the total.   
13. Total Korean  (03 + 08) Leave the field BLANK and the application will sum up the total.       
14. Total NonCJK (04 + 09) Leave the field BLANK and the application will sum up the total.      
15. Grand Total (05 + 10) Leave the field BLANK and the application will sum up the total.           

 

Unprocessed/Backlog Form

Report only number of volumes, pieces, etc. that are backlogged.  Include materials in all formats.
01. Unprocessed Chinese: (integer amount e.g. 70)               
02. Unprocessed Japanese: (integer amount e.g. 70)                 
03. Unprocessed Korean: (integer amount e.g. 70)                      
04. Unprocessed NonCJK  (integer amount e.g. 70)                    

05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Fiscal Support Form

    Report all funds that come to the library from the regular institutional budget, and from sources such as research grants, endowments, and East Asian programs for acquisition of library materials. Please round figures to the nearest dollar. Convert all Canadian currency to U.S.dollars.
 Appropriations. 
Report funds from the library for monographs, serials, and other materials for CJK and non-CJK languages. If figures for specific language area are not available, report only in total.
01. Chinese Appropriations Monographic (currency amount e.g. 123.50, 7600.70)        
02. Chinese Appropriations Serial   (currency amount e.g. 123.50, 7600.70)                      
03. Chinese Appropriations Other Materials   (currency amount e.g. 123.50, 7600.70)
04. Chinese Appropriations Electronic Resources   (currency amount e.g. 123.50, 7600.70)
05. Chinese Appropriations Total  (01 + 02 + 03 +04) Leave the field BLANK and the application will sum up the total.
                                                                                                   
06. Japanese Appropriations Monographic                                       
07. Japanese Appropriations Serial                                                  
08. Japanese Appropriations Other Materials
09. Japanese Appropriations Electronic Resources 
10. Japanese Appropriations Total (06 + 07+08 +09) Leave the field BLANK and the application will sum up the total.
11. Korean Appropriations Monographic                                           
12. Korean Appropriations Serial                                                     
13. Korean Appropriations Other Materials
                                                  
14. Korean Appropriations Electronic Resources                                                    

15. Korean Appropriations Total (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total. 

16. NonCJK Appropriations Monographic                                         
17. NonCJK Appropriations Serial                                                    
18. NonCJK Appropriations Other Materials                                                   
19. NonCJK Appropriations Electronic Resources                                                   
20. NonCJK Appropriations Total (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.
21. Total Appropriations  (05 + 10 + 15 + 20) Leave the field BLANK and the application will sum up the total.

Endowments.

Report funds from endowments. If figures for specific area studies are not available, report only total and specify it in the Footnote section. 

22. Chinese Endowments                                                               
23. Japanese Endowments                                                             
24. Korean Endowments                                                                

25. Endowments Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.

Grants. 

Report funds from grants. If figures for specific area studies are not available, report only total and specify it in the Footnote section.
26. Chinese Grants                                                                        
27. Japanese Grants                                                                      
28. Korean Grants                                                                         
29. Grants Total (26 + 27 + 28) Leave the field BLANK and the application will sum up the total.
                                                                                                    
East Asian program support. 
Report funds from East Asian program. If figures for specific area studies are not available, report only total and specify it in the Footnote section.
30. Chinese East Asian Program Support                                        
31. Japanese East Asian Program Support                                      
32. Korean East Asian Program Support                                          
33. East Asian Program Support Total (30 + 31 + 32) Leave the field BLANK and the application will sum up the total.

34. Total Acquisitions Budget (21 + 25 + 29 + 33) Leave the field BLANK and the application will sum up the total

Personnel Support Form

Report the number of staff in filled positions or positions that are only temporarily vacant.
Report full-time equivalents (FTE) of part time employees.  Estimate percentiles worked under each CJK language category for employees working for more than one language. Report in decimals.
01. Professional Chinese (integer or decimal e.g. 10, 0.4, 5.4)  
02. Professional Japanese (integer or decimal e.g. 10, 0.4, 5.4)           
03. Professional Korean (integer or decimal e.g. 10, 0.4, 5.4)   
04. Professional Total (01 + 02 + 03) Leave the field BLANK and the application will sum up the total.
05. Support Chinese                                   
06. Support Japanese                                 
07. Support Korean                                     
08. Support Total (05 + 06 + 07) Leave the field BLANK and the application will sum up the total.
09. Student Chinese                                   
10. Student Japanese                                 
11. Student Korean                                     
12. Student Total  (09 + 10 + 11) Leave the field BLANK and the application will sum up the total.
Others, FTE. 
Report the number of staff in the parent institution significantly involved in processing and servicing East Asian materials or hired for special projects. 
13. Other                                                   
14. Total Personnel (04 + 08 + 12 + 13) Leave the field BLANK and the application will sum up the total.
 

 

Public Services Form

Number of library presentations. Report the number of presentations given by East Asian staff for instruction, orientation, or public relation purposes, including library tours. Sampling and/or estimation is acceptable.
01. Library Presentations                             
Number of participants in presentations.  Report the total number of participants in presentations reported in 01.  
02. Participants                                          
Reference transactions.  Report the total number of reference transactions handled in person, online or over the telephone. 
03. Reference Transactions                         
Total circulation.  Report the total number of initial circulations, renewals, reserve and special collection circulations if applicable and available. 
04. Total Circulations                                  
Interlibrary loans.  Report the numbers of filled and unfilled requests provided to and received from other libraries.  When appropriate, includes document delivery statistics.
05. Lending Request Filled                          
06. Lending Request Unfilled                        
07. Borrowing Request Filled                       

08. Borrowing Request Unfilled

Electronic Resources Form (new since 00/01-)

Note: The application will calculate all SubTotals (bold fields) automatically if you leave them BLANK (0 is not a blank value).  Although you can supply your own totals, it is best to use the automated calculation feature for data integrity. All Canadian currency needs to be converted into U.S. Dollars.

Questions 1 and 2 are intended to gather a complete picture of collection for electronic resources. Please use the Comments section to indicate any comments and suggestions that you believe are not covered by these questions.For each question, use the following general inclusion and exclusion guidelines:

Include: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files and online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc.
Also include materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services; fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted; and equipment costs when they are inseparably bundled into the price of the information product. Note: Electronic resources expenditures have been moved to the Fiscal Support Form (2002-) under C, J, K language approprations. However, a total expenditures on electronic resources of the statistical year is required in this form.

Exclude: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in the Library Information Form; and library system software and software used only by the library staff.

1.       COMPUTER FILES
1.1 Computer Files (one-time/monographic purchase) 

     

    Number of Titles (integer amount i. e 70)

     

    Number of CD-ROMs (integer amount i. e 70)

    01 Chinese

     

     

    02 Japanese

     

     

    03 Korean

     

     

    04 Non-CJK

     

     

    05 SubTotal

    (01+02+03+04)

    (Leave blank, the application will calculate the total)

    (Leave blank, the application will calculate the total)

Comments and/or Footnotes for 1.1
Report the numbers of titles and expenditures of computer files that are not current serials (e.g. are non-subscription, one-time, or monographic in nature) for software and machine-readable materials considered part of the collections. Include CD-ROMs that were reported previously in “Other Library Materials” of the CEAL Statistics Questionnaire.

Examples include periodical backfiles, literature collections, such as Ershiwu shi 二十五史 (by Jinan Huiwei), Si ku quan shu 四庫全書 (CD-ROM), Zhongguo bai ke da ci dian 中国百科大辞典, Zhonghua buo shuo shi lun wen jian suo guang die (Chinese Dissertation Reference CD) 中華博碩士論文檢索光碟, Genji mongogatari honbun kenkyu deta besu, Kugyok Choson wangjo sillok= Annals of the Chosun dynasty, Hanguk hyondae munhak 100-yon = Korean modern literature 100 years, Koryo taejanggyong 高麗大藏經

1.2 Computer Files (Accompaning monographic purchase or serials subscription)

     

    Number of Titles (integer amount i. e 70)

    Number of CD-ROMs (integer amount i. e 70)

    06 Chinese

     

     

    07 Japanese

     

     

    08 Korean

     

     

    09 Non-CJK

     

     

    10 SubTotal

    (06+07+08+09)

    (Leave blank, the application will calculate the total)

    (Leave blank, the application will calculate the total)

Comments and/or Footnotes for 1.2

Include CD-ROMs that accompany a primary format such as printed serials subscriptions and monographic purchases.  Examples such as CDs come with Japanese government’s annual hakusho (白書), Chinese yearbook (nian jian 年鉴), and Korean periodical title of Shin Donga (新東亞).  These expenditures have already been included in either monographic or serials subscriptions.  

1.3 Computer Files (One time gift items that come either alone or accompanying a gift monograph)    

     

    Number of Titles (integer amount i. e 70)

    Number of CD-ROMs (integer amount i. e 70)

    11 Chinese

     

     

    12 Japanese

     

     

    13 Korean

     

     

    14 Non-CJK

     

     

    15 SubTotal

    (11+12+13+14)

    (Leave blank, the application will calculate the total)

    (Leave blank, the application will calculate the total)

Comments and/or Footnotes for 1.3
 

Include gift items that were not included in subscriptions in 1.1 nor 1.2.  Examples such as Dazheng xin xiu Dazangjing (大正新脩大藏經) by CBETA電子佛典系列; Bakumatsu Meiji-ki kaigai tokÇsha rai-Nichi gaikokujin (幕末明治期海外渡航者来日外国人) by Kanazawa KÇgyÇ Daigaku.　

1.4 Total Computer Files (1.1+1.2+1.3)

     

    Number of Titles (integer amount i.e. 70)
    Number of
    CD-ROMS
    (integer amount i.e. 70)
     16. Chinese
     (01 + 06 + 11)
     
     
     17.Japanese
     (02 + 07 + 12)
     
     
     18. Korean
     (03 + 08 + 13)
     
     
     19. Non-CJK
     (04 + 09 + 14)
     
     
     20. Total
     (16+17+18+19)

    (Leave blank, the application will calculate the total) 

    (Leave blank, the application will calculate the total) 

Comments and/or Footnotes for 1.4

1.5 Previous Total Computer Files (Prior to the Current Year) (new for 2002)

 

Number of Titles (integer amount i. e 70)

Number of CD-ROMs (integer amount i. e 70)

21 Chinese

 

 

22 Japanese