Council on East Asian Libraries Statistics Questionnaire 2000-2001

A printed copy of annual statistics will be appear in Journal of East Asian Libraries Feb. 2002 issue.

General Instructions:

Definitions of the statistical categories used in this questionnaire are based on American National Standard for Library and Information Sciences and Related Publishing Practices-Library Statistics. Z39.7-1983. (New York, American National Standards Institute, 1983.) The questionnaire assumes a fiscal year from July 1, 2000 to June 30, 2001. Please do not use decimals unless instructed otherwise. All figures should be rounded to the nearest whole number. Non-CJK items in this survey refer to materials in non-CJK languages. All currency should be converted to US dollars. Please cooperate with all branch libraries and report one combined library statistics for each institution. An exception is given for law libraries. If an appropriate entry is zero or none, use 0. Please use the automatic sum functions that are supplied by the application. Leave all SubTotals and Totals BLANK.

CEAL Statistics Database : http://www.lib.ku.edu/ceal

For those libraries that submitted survey in 1999 or 2000, instructions on password will be mailed to them separately. Other libraries that wish to establish accounts and participate CEAL statistics should contact vdoll@ku.edu.

Entry Form

Monographic Acquisitions Form

Total Volume Holdings Form

Holdings of Other Materials Form

Serials Subscriptions and Non Purchased Serials Form (Titles)

Unprocessed Backlog Materials Form (volumes or pieces)

Fiscal Support Form

Personnel Support Form

Public Services Form

Electronic Resources Form

Administration Form

Change Institution Information

Change Password

Monographic Acquisitions Form

Use the ANSI Z39.7-1983 definition for volume as follows:

a physical unit of any printed, typewritten, handwritten, mimeographed, or processed work,

contained in one binding or portfolio, hardbound or paperbound, that has been cataloged,

classified, and made ready for use.

Note: Each unit/fascicle (ts'e, satsu 册) in traditional format or contained in a case is counted as one volume.

Include duplicates and bound volumes of periodicals. For purposes of this questionnaire, unclassified bound serials arranged in alphabetical order are considered classified. Exclude microforms, maps, nonprint materials, and uncataloged items.

Volumes added. Include only volumes cataloged, classified, and made ready for use.

Monographic volumes purchased.

Report number of titles (if available) and volumes purchased. Include all titles and volumes for

which an expenditure was made during the report year, including titles and volumes paid for in

advance but not received during the fiscal year. Include monographs in series and continuations.

Note: This question is concerned with volumes purchased rather than volumes received or

cataloged.

01. Purchased Title Chinese : integer amount e.g. 70

02. Purchased Title Japanese integer amount e.g. 70

03. Purchased Title Korean: integer amount e.g. 70

04. Purchased Title NonCJK: integer amount e.g. 70

05. Purchased Title SubTotal : (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

06. Purchase Volume Chinese:

07. Purchased Volume Japanese:

08. Purchased Volume Korean:

09. Purchased Volume NonCJK:

10. Purchased Volume Sub Total: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.
11. NonPurchased Title Chinese: Gift titles

12. NonPurchased Title Japanese

13. NonPurchased Title Korean

14. NonPurchased Title NonCJK

15. NonPurchased Title SubTotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.
16. NonPurchased Volume Chinese: Gift volumes and Bindery returned periodical added volumes

17. NonPurchased Volume Japanese

18. NonPurchased Volume Korean

19. NonPurchased Volume NonCJK

20. NonPurchased Volume SubTotal: (16 + 17 + 18 + 19) ) Leave the field BLANK and the application will sum up the total.
21. Title Total : (05 + 15) ) Leave the field BLANK and the application will sum up the total.
22. Volume Total: (10 + 20) ) Leave the field BLANK and the application will sum up the total.

Total Volume Holdings Form

Previous Monographies and Bound Serials Holdings Held by the library can be found at

http://www.lib.ku.edu/ceal/stat/19992000/cealstat99_00.pdf (pp. 1-3, Table 1)

01. Previous Chinese*: (integer amount e.g. 70)

02. Previous Japanese*: (integer amount e.g. 70)

03. Previous Korean*: (integer amount e.g. 70)

04. Previous NonCJK: (integer amount e.g. 70)

05. Previous Sub Total*: (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

06. Added Chinese

07. Added Japanese

08. Added Korean

09. Added NonCJK

10. Added Sub Total: (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.

11. Withdrawn Chinese

12. Withdrawn Japanese

13. Withdrawn Korean

14. Withdrawn NonCJK

15. Withdrawn Sub Total: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.

16. GrandTotal*: (05 + 10 - 15) Leave the field BLANK and the application will sum up the total.

Holdings of Other Materials Form

The Computer files have been included in the new Electronic Resources Form since 2001.

Microforms. Report the total number of physical units: reels of microfilm, microcards, microprint and

microfiche sheets.

01. Microform Chinese: (integer amount e.g. 70)

02. Microform Japanese: (integer amount e.g. 70)

03. Microform Korean: (integer amount e.g. 70)

04. Microform NonCJK: (integer amount e.g. 70)

05. Microform SubTotal (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Cartographic and graphic materials:

Include the numbers of pieces of two- and three- dimensional maps and globes. Include satellite

and aerial photographs and images. Include the number of pieces of prints, pictures, photographs,

postcards, slides, transparencies, film strips, and the like.

06. Graphic Chinese

07. Graphic Japanese

08. Graphic Korean

09. Graphic NonCJK

10. Graphic SubTotal (06 + 07+ 08 + 09) Leave the field BLANK and the application will sum up the total.

Audio, film and video materials.

Include the number of pieces of audio cassettes, phono discs, audio compact discs, reel-to-reel

tapes, and other sound recordings. Include the number of pieces of motion pictures, video

cassettes, video laser discs, and similar visual materials.

11. Audio Chinese

12. Audio Japanese

13. Audio Korean

14. Audio NonCJK

15. Audio SubTotal: (11 + 12 + 13 + 14) Leave the field BLANK and the application will sum up the total.

16. Video Chinese

17. Video Japanese

18. Video Korean

19. Video NonCJK

20. Video SubTotal: (16 + 17 + 18 + 19) Leave the field BLANK and the application will sum up the total.

21. Other Holdings Total : ( 05 + 10 + 15 + 20 ) Leave the field BLANK and the application will sum up the total.

Serials Form

Report the total number in title of subscriptions. Include duplicate subscriptions.

Exclude monographic and publishers' series. A serial is:

a publication issued in successive parts, usually at regular intervals, and as a rule, intended to

be continued indefinitely. Serials include periodicals, newspapers, annuals (reports, yearbooks,

etc.), memoirs, proceedings, and transactions of societies.

01. Purchased Chinese (integer amount e.g. 70)

02. Purchased Japanese (integer amount e.g. 70)

03. Purchased Korean (integer amount e.g. 70)

04. Purchased NonCJK (integer amount e.g. 70)

05. Purchased Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Serials: Not purchased.

If separate counts of non-purchased and purchased serials are not available, report only the total

Number (Titles) of current serials subscribed and received on line 15, and others “0”

06. Non Purchased Chinese

07. Non Purchased Japanese

08. Non Purchased Korean

09. Non Purchased NonCJK

10. Non Purchased Total (06 + 07 + 08 + 09) Leave the field BLANK and the application will sum up the total.

11. Total Chinese (01 + 06) Leave the field BLANK and the application will sum up the total.

12. Total Japanese (02 + 07) Leave the field BLANK and the application will sum up the total.

13. Total Korean (03 + 08) Leave the field BLANK and the application will sum up the total.

14. Total NonCJK (04 + 09) Leave the field BLANK and the application will sum up the total.

15. Grand Total (05 + 10) Leave the field BLANK and the application will sum up the total.

Unprocessed/Backlog Form

Report only number of volumes, pieces, etc. that are backlogged. Include materials in all

formats.

01. Unprocessed Chinese: (integer amount e.g. 70)

02. Unprocessed Japanese: (integer amount e.g. 70)

03. Unprocessed Korean: (integer amount e.g. 70)

04. Unprocessed NonCJK (integer amount e.g. 70)

05. Unprocessed Total (01 + 02 + 03 + 04) Leave the field BLANK and the application will sum up the total.

Fiscal Support Form

Report all funds that come to the library from the regular institutional budget, and from sources

such as research grants, endowments, and East Asian programs for acquisition of library

materials. Please round figures to the nearest dollar. Convert all Canadian currency to U.S.

dollars.

Appropriations.

Report funds from the library for monographs, serials, and other materials for CJK and non-CJK

languages. If figures for specific language area are not available, report only in total.

01. Chinese Appropriations Monographic (currency amount e.g. 123.50, 7600.70)

02. Chinese Appropriations Serial (currency amount e.g. 123.50, 7600.70)

03. Chinese Appropriations Other (currency amount e.g. 123.50, 7600.70)

04. Chinese Appropriations Total (01 + 02 + 03) Leave the field BLANK and the application will sum up the total.

05. Japanese Appropriations Monographic

06. Japanese Appropriations Serial

07. Japanese Appropriations Other

08. Japanese Appropriations Total (05 + 06 + 07) Leave the field BLANK and the application will sum up the total.

09. Korean Appropriations Monographic

10. Korean Appropriations Serial

11. Korean Appropriations Other

12. Korean Appropriations Total (09 + 10 + 11) Leave the field BLANK and the application will sum up the total.

13. NonCJK Appropriations Monographic

14. NonCJK Appropriations Serial

15. NonCJK Appropriations Other

16. NonCJK Appropriations Total (13 + 14 + 15) Leave the field BLANK and the application will sum up the total.

17. Total Appropriations (04 + 08 + 12 + 16) Leave the field BLANK and the application will sum up the total.

Endowments.

Report funds from endowments. If figures for specific area studies are not available, report only

total and specify it in the Footnote section.

18. Chinese Endowments

19. Japanese Endowments

20. Korean Endowments

21. Endowments Total (18 + 19 + 20) Leave the field BLANK and the application will sum up the total.

Grants.

Report funds from grants. If figures for specific area studies are not available, report only total

and specify it in the Footnote section.

22. Chinese Grants

23. Japanese Grants

24. Korean Grants

25. Grants Total (22 + 23 + 24) Leave the field BLANK and the application will sum up the total.

East Asian program support.

Report funds from East Asian program. If figures for specific area studies are not available,

report only total and specify it in the Footnote section.

26. Chinese East Asian Program Support

27. Japanese East Asian Program Support

28. Korean East Asian Program Support

29. East Asian Program Support Total (26 + 27 + 28) Leave the field BLANK and the application will sum up the total.

30. Total Acquisitions Budget (17 + 21 + 25 + 29) Leave the field BLANK and the application will sum up the total

Personnel Support Form

Report the number of staff in filled positions or positions that are only temporarily vacant.

Report full-time equivalents (FTE) of part time employees. Estimate percentiles worked under

each CJK language category for employees working for more than one language. Report in

decimals.

01. Professional Chinese (integer or decimal e.g. 10, 0.4, 5.4)

02. Professional Japanese (integer or decimal e.g. 10, 0.4, 5.4)

03. Professional Korean (integer or decimal e.g. 10, 0.4, 5.4)

04. Professional Total (01 + 02 + 03) Leave the field BLANK and the application will sum up the total.

05. Support Chinese

06. Support Japanese

07. Support Korean

08. Support Total (05 + 06 + 07) Leave the field BLANK and the application will sum up the total.

09. Student Chinese

10. Student Japanese

11. Student Korean

12. Student Total (09 + 10 + 11) Leave the field BLANK and the application will sum up the total.

Others, FTE.

Report the number of staff in the parent institution significantly involved in processing and

servicing East Asian materials or hired for special projects.

13. Other

14. Total Personnel (04 + 08 + 12 + 13) Leave the field BLANK and the application will sum up the total.

Public Services Form

Number of library presentations. Report the number of presentations given by East Asian staff

for instruction, orientation, or public relation purposes, including library tours. Sampling and/or

estimation is acceptable.

01. Library Presentations

Number of participants in presentations. Report the total number of participants in

presentations reported in 01.

02. Participants

Reference transactions. Report the total number of reference transactions handled in person,

online or over the telephone.

03. Reference Transactions

Total circulation. Report the total number of initial circulations, renewals, reserve and special

collection circulations if applicable and available.

04. Total Circulations

Interlibrary loans. Report the numbers of filled and unfilled requests provided to and received

from other libraries. When appropriate, includes document delivery statistics.

05. Lending Request Filled

06. Lending Request Unfilled

07. Borrowing Request Filled

08. Borrowing Request Unfilled

Electronic Resources Form (new since 00/01-)

Note: The application will calculate all SubTotals (bold fields) automatically if you leave them BLANK (0 is not a blank value). Although you can supply your own totals, it is best to use the automated calculation feature for data integrity. All Canadian currency needs to be converted into U.S. Dollars.

Questions 1 and 2 are intended to gather a complete picture of collection and expenditures for electronic resources. Please use the Comments section to indicate any comments and suggestions that you believe are not covered by these questions. For each question, use the following general inclusion and exclusion guidelines:

Include: electronic indexes and reference tools, electronic full-text periodical collections and electronic journal back-files and online searches of remote databases -- whether accessed remotely or installed locally from CD-ROM, magnetic tapes, magnetic disks, etc.

Also include expenditures for materials purchased jointly with other institutions if such expenditures can be separated from other charges for joint services; fees paid to bibliographic utilities if the portion paid for computer files and search services can be separately counted; and equipment costs when they are inseparably bundled into the price of the information product.

Exclude: bibliographic utilities, networks, and consortia that are unrelated to end-user database access, which should be reported in the Library Information Form; and library system software and software used only by the library staff.

1. COMPUTER FILES

1.1 Computer Files (one-time/monographic purchase)

	Number of Titles	Number of CD-ROMs	Expenditures (currency amount)
01 Chinese
02 Japanese
03 Korean
04 Non-CJK
05 SubTotal (01+02+03+04)	(Leave blank, the application will calculate the total)	(Leave blank, the application will calculate the total)