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Library Instruction Room Use Policy

 

Purpose   To establish the appropriate use of classroom space, outline the reservation process, and identify the groups/individuals authorized to use the Library Instruction Rooms in Watson and Anschutz Libraries (CIC, AIC, Watson 419, Watson 302), while acknowledging that library instruction classes have priority in the rooms.

Policy   The library instruction rooms are for teaching KU Libraries users how to benefit from the various electronic and print tools and services we offer. The instruction rooms are intended to provide library personnel with a teaching facility for student, faculty, staff, and community learning.  They are not intended to accommodate semester-long (16-week) courses, nor are they available to be used as classrooms by faculty outside of the library (i.e., without course-related involvement by librarians or library staff).  Use of the classrooms is scheduled each semester according to priority of use (see list below) within the aims of the libraries’ instruction program:

  1. Library and technology based classes, workshops, or seminars
  2. KU course-related library instruction sessions taught by or with a librarian or technology trainer
  3. Library staff instruction, training and development programs or workshops
  4. Other college and university course-related instruction sessions focused on library resources and coordinated through the KU Libraries Instruction Program
  5. University of Kansas short courses, institutes, workshops and seminars focused on use of our resources and taught by or with other KU faculty
  6. Other groups when appropriate

 

*Bumping rights: When a room is needed for library, technology, or course-related instruction, those who have reserved it for activities 3-6 may be asked to relocate elsewhere (with no fewer than seven days notice).  This decision will be made by the Head of Instructional Services in consultation with the Assistant Dean of User Services. 

Peak Use Periods

Typically, during the first six weeks of the fall and spring semesters, library and technology instruction is at its peak.  During these times, access to the labs will be closely monitored in order to accommodate these activities (e.g., PRE 101, ENG 101/102).

Appropriate Room Use

Clark Instruction Center, Watson Library (CIC)

The CIC is equipped with 30 workstations and an instructor workstation. Because this room is designed to allow students to learn by doing, sessions that include hands-on work will be given priority.  Other sessions should be scheduled in alternate spaces. Groups of 20 or more will be given priority use of this room.   Maximum room capacity:  50

Anschutz Instruction Center, Anschutz Library (AIC)

The AIC is equipped with 18 workstations, a SmartBoard, and an instructor workstation. Because this room is designed to allow students to learn by doing, sessions that include hands-on work will be given priority.  Other sessions should be scheduled in alternate spaces.  Maximum room capacity: 36

Watson Training Lab (Watson Library 419)

Watson 419 is equipped with 15 workstations, a SmartBoard, and an instructor workstation. Because this room is designed to allow students to learn by doing, sessions that include hands-on work will be given priority. Other sessions should be scheduled in alternate spaces.  Maximum room capacity: 30

Watson Presentation Room (Watson Library 302)

Watson 302 has seating for approximately 15, projection capabilities, and an instructor workstation.  Maximum room capacity: 30

Other Labs (non-library)

Budig Instruction Lab (10 Budig Hall)

The Budig Lab has 24 workstations and an instructor workstation.  Actual seating capacity is 35.  Library instruction activities are not a priority for this lab, but serves as an alternative when space is needed.

Fraser Computer Lab (4 Fraser Hall)

The Fraser lab has 24 workstations and an instructor workstation.  Actual seating capacity is 30.  Library instruction activities are not a priority for this lab, but serves as an alternative when space is needed.

Options to consider

When classroom space is tightly scheduled or when class size is an issue, consider the following:

  • Divide the class into multiple sessions using either different time/day slots.
  • Will group work be done?  Can each group use just one computer?
  • Encourage those students who have their own laptops to bring them to the session(s).
  • Take the library instruction ‘on the road’ to the classroom where the course normally meets. 
  • Laptops are available for checkout at our information desks.  This is an option when trying to accommodate classes that exceed the lab’s workstation availability, or when a lab environment is not available.  NOTE: Contact Jeromy Horkman or Robert Szabo, with at least 10 days notice, to reserve laptops for instruction. 

 

Non-Library Requests   As library instruction requests cannot be predicted, non-library events, classes, or sessions are not normally scheduled in these rooms. Other requests for the use of these rooms from the KU faculty and the KU administration will be accommodated when possible, but will not be scheduled more than 7 days before an event during the semester. The rooms will not be scheduled for any time when the Libraries are not open.

All requests for the approval of non-library sponsored events should initially be directed to the following individuals:

  • Watson Library Contact; Jeromy Horkman (jhorkman@ku.edu/ 864-8948)
  • Anschutz Library Contact:  Jill Becker (jkbecker@ku.edu/864-4661)

 

Final approval for such requests will be determined by the Head of Instructional Services in consultation with the Assistant Dean for User Services.

Reservations   Library faculty and staff wishing to use these spaces should reserve them using the online room reservation system.    You can get to the reservation calendar several ways –

 

Filling out the Online Room Reservation Form

  • Click on Login at the top of the calendar page.  Use your usual KU online ID and password.
  • Once logged in, select Add New Custom Training Session.
  • Begin to fill in details of your session.  Be sure to double-check the availability of the classroom (date and time).
  • NOTE on Lead setup time/ Lag breakdown time:   Please try to schedule your setup and breakdown times to end on the hour or half-hour.  If you will require more than 10 minutes of setup or breakdown time, please contact the Head of Instructional Services.

 

If you must cancel a reservation, please contact Jill Becker (jkbecker@ku.edu) to remove it from the reservation calendar.

Equipment and Software

If you need additional or special software installed in any room, please contact the Head of Instructional Services as soon as possible.  In order to accommodate and coordinate such requests, LSS has to be contacted.  Be aware that not all software needs can or will be accommodated.  Check available software and equipment in the labs

 

Policy Review

The Library Instruction Room Use Policy will be reviewed annually.

Last Review: June 2010